Facilities Management Contracts 2019

Epsom and Ewell Borough Council is procuring two contracts for Facilities Management Services.

United Kingdom-Epsom: Facilities management services

2018/S 143-327013

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Epsom and Ewell Borough Council
Town Hall, The Parade
Epsom
KT18 5BY
United Kingdom
Contact person: Mr Bhavesh Amin
Telephone: +44 1372732235
E-mail: BAmin2@epsom-ewell.gov.uk
NUTS code: UKJ26Internet address(es):Main address: http://www.epsom-ewell.gov.uk

Address of the buyer profile: http://www.epsom-ewell.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Facilities Management Services Project — Contract 1 — EEBC Mechanical and Electrical Maintenance Services and Contract 2 — EEBC Cleaning and Associated Services

Reference number: DN353886

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

EEBC is procuring two contracts for Facilities Management Services. One contract will be for Mechanical and Electrical Maintenance Services and the second contract will be for Cleaning and Associated Services. Both contracts will go live on 1.4.2019 and run for an initial five (5) year period with a possible extension term of four (4) years in two further two (2)-year increments.

The Council is seeking contractors with strong customer focus who are able to work collaboratively with the Council, deliver innovative service solutions and positively embrace continuous improvement. The Council’s estate comprises 42 buildings consisting of approximately 58 000 m² of space. Full details are provided within the procurement documents.

The estimated total value for both contracts over the full possible term of 9 years is 8 010 942 GBP as shown in II.1.5 below.

II.1.5)Estimated total value

Value excluding VAT: 8 010 942.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Please note interested parties can apply for Lot 1 only, or Lot 2 only or for both Lots. An interested party may be appointed to one or both Lots.

II.2)Description

II.2.1)Title:

Mechanical and Electrical Maintenance Services — Lot 1

Lot No: 1

II.2.2)Additional CPV code(s)

50710000

71333000

71334000

II.2.3)Place of performance

NUTS code: UKJ26

II.2.4)Description of the procurement:

EEBC is a local government district with borough status, based in Surrey which owns and controls the Epsom and Ewell Council Estate. This Estate comprises of approximately 42 buildings and totals approximately 58 000 m².

EEBC is looking to appoint a suitable and properly qualified service provider experienced to provide Mechanical and Electrical Maintenance Services. The services will comprise the following:

Helpdesk and CAFM

Building Engineering Services (mechanical, electrical and plumbing systems)

Maintenance of sanitary services

Water Management

Statutory Tests and Inspections

Meter Reading

EEBC intends to enter into a form of NEC 4 Term Service Contract with the successful tenderer for each Lot. The contract for each Lot will be for an initial term of 5 years with an option at the EEBC’s sole discretion to extend for up to two further periods each of two (2) years, giving a total term of nine (9) years, subject to the satisfactory performance by the service provider.

Detailed descriptions of the services required are set out in the tender documents.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality/Weighting / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 4 299 400.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Description of Options:

The contract for each Lot will be for an initial term of five (5) years with an option at EEBC’s sole discretion to extend for up to two (2) further periods each of two (2) years, giving a total term of nine (9) years, subject to the satisfactory performance by the service provider.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

EEBC anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractors to the service providers appointed for each Lot. EEBC’s requirements will be set out in the contract documents.

II.2)Description

II.2.1)Title:

Cleaning and Associated Services

Lot No: 2

II.2.2)Additional CPV code(s)

90900000

90910000

90911000

90911200

II.2.3)Place of performance

NUTS code: UKJ26

II.2.4)Description of the procurement:

EEBC is looking to appoint a suitable and properly qualified service provider experienced to provide Cleaning and Associated services. These services comprise the following:

— Routine Cleaning,

— Periodic and Deep cleaning,

— Internal Glazing cleaning,

— High Level cleaning,

— Reactive cleaning,

— Window cleaning,

— Feminine cleaning,

— Washroom consumables,

— Pest Control.

Detailed descriptions of the services required are set out in the tender documents.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality/Weighting / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 3 711 942.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract for each Lot will be for an initial term of five (5) years initial term of 5 years with an option at the EEBC’s sole discretion to extend for up to two further periods each of two (2) years, giving a total term of nine (9) years, subject to the satisfactory performance by the service provider.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The appointed service providers and their supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/09/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

EEBC reserves the right to cancel the procurement and not to award any part or all of the contracts at any time and/or to award a contract for part of the Services at its sole discretion. EEBC shall not be liable for any costs incurred by those expressing an interest or tendering for this contract. For the avoidance of doubt, all costs incurred by any Applicant before signature of any contract with EEBC shall be incurred entirely at the Applicant’s risk.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales Royal Courts of Justice
The Strand
London
WC2 A2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales Royal Courts of Justice
The Strand
London
WC2 A2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations2015.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1 A2AS
United Kingdom

VI.5)Date of dispatch of this notice:

24/07/2018