Facilities Management Service for Warwickshire Justice Centres

Supply of a Facilities Management Service for Warwickshire Justice Centres

1. FM01 — The Building Maintenance and Mechanical and Electrical (M&E) Maintenance. 2 FM02 — Health and Safety. 3 FM03 — Fire and Emergency Procedures and Business Continuity. 4 FM04 — Cleaning.

United Kingdom-Leamington Spa: Building and facilities management services

2017/S 169-347154

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwickshire Police Authority
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
United Kingdom
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: www.warwickshire.gov.uk

I.1)Name and addresses

Crown Prosecution Service
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
United Kingdom
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: www.warwickshire.gov.uk

I.1)Name and addresses

Youth Justice Service
Warwickshire Jutice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
United Kingdom
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: www.warwickshire.gov.uk

I.1)Name and addresses

Her Majesty’s Courts and Tribunal Service
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
United Kingdom
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: www.warwickshire.gov.uk

I.1)Name and addresses

Warwickshire Probation Trust
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
United Kingdom
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: www.warwickshire.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.csw-jets.co.uk/

Additional information can be obtained from another address:

Warwickshire County Council
Shire Hall
Warwick
CV34 4SA
United Kingdom
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: www.warwickshire.gov.uk

Tenders or requests to participate must be submitted electronically via: http://www.csw-jets.co.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply of a Facilities Management Service for Warwickshire Justice Centres at Nuneaton and Leamington Spa.

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

The supply of a Facilities Management Service for the Warwickshire Justice Centres at Nuneaton and Leamington Spa.

Type of Procedure: Competitive procedure with negotiation.

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG13

Main site or place of performance:

The Warwickshire Justice Centre Buildings in Nuneaton and Leamington Spa, both in the County of Warwickshire.

II.2.4)Description of the procurement:

The supply of a Facilities Management Service to 2 Justice Centres in Warwickshire. One at Nuneaton and the other at Leamington Spa. Services within the scope of this requirement include, but are not limited to:

1. FM01 — The Building Maintenance and Mechanical and Electrical (M&E) Maintenance

2 FM02 — Health and Safety

3 FM03 — Fire and Emergency Procedures and Business Continuity

4 FM04 — Cleaning

5 FM05 — Energy and Utilities Management and monitoring

6 FM06 — Security

7 FM07 — Shredding Service

8 FM08 — Environmental Management

9 FM09 — Portering, General Assistance and Miscellaneous Services

10 FM10 — Postal Services

11 FM11 — Waste Management

12 FM12 — Grounds Maintenance

13 FM13 — Catering and Vending

14 FM14 — Pest Control

15 FM15 — Internal Planting

16 FM16 — FM Management and Administration.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

The Contract has the option to extend by an additional 12 month period.

Type of Procedure: Competitive procedure with negotiation.

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

The Contracting Authority reserves the right to conduct the procedure in successive stages in order to reduce the number of tenders to be negotiated.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement exercise will be conducted by Warwickshire County Council as a commissioned agent on behalf of The Warwickshire Police and Crime Commissioner and the Warwickshire Justice Agencies.

A bidders day will be held on 12.9.2017. Further details and how to apply to attend are contained within the tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Evidence required as stated in the ITT document.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2017

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

June 2022.

VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement exercise will be conducted by Warwickshire County Council as a commissioned agent on behalf of the Warwickshire Police and Crime Commissioner and the Warwickshire Justice Agencies. Warwickshire County Council will be using it’s e-tendering system (In-Tend) for the administration of this procurement process and providers must register within the system to be able to express an interest. The website address is www.csw-jets.co.uk

Registration and use of the system is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register please call +44 1926414980 or email procurement@warwickshire.gov.uk

VI.4)Procedures for review

VI.4.1)Review body

Warwickshire County Council
Warwick
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/09/2017

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