Facilities Management Services at Sheffield Hallam University Sports Park

Facilities Management Services at Sheffield Hallam University Sports Park

The University is currently in the process of scoping this project; it may lead to a formal tender being undertaken later in 2013. Prior to this the University may wish to engage with some companies to gain a better understanding of the services offered in the market place and related costing models.

UK-Sheffield: Facilities management services

2013/S 096-163852

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Hallam University
Finance Directorate, City Campus, Howard Street
For the attention of: Joanna Fulton
S1 1WB Sheffield
UNITED KINGDOM
E-mail: j.fulton@shu.ac.uk

Internet address(es):

General address of the contracting authority: http://www.shu.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: University
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Facilities Management Services at Sheffield Hallam University Sports Park
II.2)Type of contract and place of delivery or of performance

Service category No 27: Other services
Sheffield Hallam University Sports Park 9formally known as The Graham Solley Sports Development Centre) Bawtry Road, Sheffield.
II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:

The University is seeking to procure the supply of Facilities Management services for the above Sports Park site. The site will consist of 10 No. external pitches, two of which are specialist synthetic pitches, a newly built sports pavilion including kitchen, bar, eating area, offices, changing rooms and storage, with car parking for 172 cars. Located adjacent to the pitches is an existing cricket square and pavilion and indoor cricket school – these will not be included in the contract. It is anticipated that the site will be open from 9:00 am until 11:00 pm 7 days a week.
The University anticipates that one organisation will take responsibility for delivering the complete range of services, but it acknowledges that the specialist external maintenance and some elements of hard FM services may sit outside of main contract, this will be finalised during the procurement process.
The services consist of, but may not be limited to the following:
— Catering services including bar;
— Cleaning, inside building and out, including grounds;
— Specialist grounds maintenance of the high quality grass and synthetic sports pitches (10 No in total). Note synthetic sports pitches require maintaining to a high standard in line with IRB standards;
— Car park management;
— Maintenance of sports equipment e.g. posts, score boards and the like;
— Pitch marking;
— Event management e.g. for sporting competitions, including managing and catering for spectators;
— Being responsible for the Health and Safety of the complete site;
— Reporting to the University formally on a monthly basis;
— Liaising with the University Sports Department daily in terms of bookings. Note all sports related bookings will be carried out by the University;
— Dealing with post, receipt and distribution, pest control, waste management and any other Soft FM services appropriate for facilities of this size and type.
Lots

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)

79993100

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

If you provide a service which meets the requirements set out in 11.4 please email the address detailed in 1.1. Include in your communication brief information with regard to the range of services outlined in 11.4 that you can provide and an indication of customers whom you currently provide this service to.
The University is currently in the process of scoping this project; it may lead to a formal tender being undertaken later in 2013. Prior to this the University may wish to engage with some companies to gain a better understanding of the services offered in the market place and related costing models.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:

16.5.2013
Requirement: Facilities Management Services