Facilities Management Services Contract – University of Birmingham

Facilities Management Services Contract – University of Birmingham

The building maintenance services provision will consist of planned preventative and reactive maintenance to include the following: fabric maintenance, Mechanical and Electrical Maintenance.

United Kingdom-Birmingham: Facilities management services

2019/S 225-551988

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The University of Birmingham
Postal address: Edgbaston Park Road
Town: Birmingham
NUTS code: UKG31
Postal code: B15 2TT
Country: United Kingdom
Contact person: Karen Manyika
E-mail: k.manyika@bham.ac.uk
Telephone: +44 1214145956
Internet address(es):Main address: www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Facilities Management Services for the HTRC

Reference number: FRAM341/19

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Facilities management services to the High Temperature Research Centre (HTRC) to include:

— building maintenance services,

— cleaning and ancillary services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

High Temperature Research Centre, Ansty Park, Airfield Drive, Coventry, CV7 9BF.

II.2.4)Description of the procurement:

Facilities management services to the High Temperature Research Centre (HTRC):

Building maintenance services:

The building maintenance services provision will consist of planned preventative and reactive maintenance to include the following:

— fabric maintenance,

— Mechanical and Electrical Maintenance (MEM),

— re-lamping,

— fire detection systems and fire suppression/extinguisher systems,

— lifts, hoists, cranes, MEWPS, forklift trucks, shackles, lifting strops and conveyance systems,

— security-CCTV, intruder systems and access control,

— hard landscaping maintenance,

— water hygiene,

— statutory inspections,

— building management system,

— Effluent Treatment Plant (ETP),

— portable appliance testing, excluding IT equipment,

— pressure systems (excluding laboratory pressure systems),

— control of plant rooms and riser cupboards — in addition to general site cleanliness the ‘Provider’ will be responsible for keeping all plant rooms and riser cupboards free from rubbish at all times and must also ensure that they are secure/kept locked at all times.

Cleaning and ancillary services:

The cleaning services provision will consist of:

— routine cleaning,

— periodic cleaning.

The ancillary services provision will consist of:

— washroom consumables,

— sanitary towel disposal,

— dust entrance mats,

— pest control,

— waste management.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

1) H and S — CHAS/SSIP. It is University policy that contractors operating on the University Site shall be registered with or accredited by CHAS (the Contractors Health and Safety Scheme — www.chas.gov.uk), SSIP or equivalent. tenderers must provide evidence in the form of a valid certificate of current CHAS/SSIP registration/accreditation/membership. Any award of this contract will be conditional on the contractor/subcontractor maintaining that accreditation for the period of the works/project/framework;

2) The provider shall be certified to ISO 9001 and hold membership of the British Institute of Facilities Management.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/01/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years or 4 years if extension is taken up.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The University of Birmingham
Town: Birmingham
Country: United Kingdom
E-mail: procurement@bham.ac.uk
Telephone: +44 1214145956Internet address: www.bham.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: