Facilities Management Services for Life Sciences Hub Wales

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Life Sciences Hub Wales Ltd Facilities Management

2.2

Description of the goods or services required

INVITATION TO TENDER FOR THE PROVISION OF FACILITIES MANAGEMENT SERVICES FOR LIFE SCIENCES HUB WALES LIMITED

Closing Date: 13 March 2015 at 12.00 midday

Contact officer: Events & Operations Manager Wendy Davis

Tel: 02920 467030

E-mail: wendy.davis@lifescienceshubwales.com

The Life Sciences Hub Wales are looking for a Facilities Management company to over the following:

HEALTH AND SAFETY MANAGEMENT

Health and Safety management for the delivery of the FM services to be undertaken delivered under the requirements of the FMs accreditation to ISO18001 including:

• Statutory testing of equipment

• Full Fire and H&S Risk Assessment

• 6 monthly fire drills

• Health and safety compliance

• Production of COSHH, risk assessments and method statements required for the delivery of the FM

Services

RICK MANAGEMENT

Provide an initial site based risk assessment and risk management plan.

ENERGY MANAGEMENT

To undertake meter readings, provide quarterly and annual reports and undertake regular energy reviews.

HELPDESK

Provide a remote helpdesk facility to respond to service calls and emergencies that includes:

• A central facility for the reporting of all service issues

• Response to service requests and works orders

• Customer satisfaction reviews and complaints handling

PLANNED MAINTENANCE OF THE INSTALLED PLANT AND EQUIPMENT

• To undertake annual planned maintenance of the installed plant and equipment to the tenant areas only so exclude the maintenance of plant that forms part of the common building infrastructure, such as heating and chilled beams, fire alarms and door access systems. Proposals should allow for maintenance of plant equipment specific to the LSHW tenant areas

• Statutory inspections and examinations

• Planned maintenance of the electrical and mechanical installations, including 4 No. local ventilation and air conditioning systems to the Board Room, Presentation area, Media Ready Room and IT Room

• Maintenance of light fittings and replacement of failed lamps

• Kitchen equipment maintenance – 2 no. hot water boilers

• PAT Testing (up to 50 items per annum)

• Water temperature testing for tenant outlets

• Portable fire extinguisher maintenance (12 in total)

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=23731.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

Please provide the basis for the proposed fee for the period of one year.

Please state the total cost of contract, your price should be quoted exclusive of VAT.

Additional costs (such as administration, travel and subsistence etc) should be itemised where appropriate.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

LSHW FM 001

4.3

Time Limits

b) Time-limit for receipt of completed tenders
13-03-2015  Time  12:00

c) Estimated award date 17-04-2015

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:23731)

5.2

Additional Documentation

5.3

Publication date of this notice

02-03-2015

Express an interest online