Facilities management services for Manchester City Council

Facilities management services for Manchester City Council

Commercial Management Services for The Sharp Project.

2012/S 1-001697

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester City Council
The Council is using the e-business portal known as THE CHEST (www.thechest.nwce.gov.uk) to conduct the procurement exercise. To gain access to the invitation to tender documents tenderers will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm. Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.
M60 2JR Manchester
UNITED KINGDOM

Further information can be obtained from: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm

Tenders or requests to participate must be sent to: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

TC680/CB Commercial Management Services for The Sharp Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Greater Manchester.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Manchester City Council (MCC) seek an innovative and customer-facing Management Organisation to provide a Strategic and operational Management function at The Sharp Project, the independent hub for the creative and digital industries and entrepreneurs in the Manchester City region.
II.1.6)Common procurement vocabulary (CPV)

79993100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Manchester City Council (MCC) seek an innovative and customer-facing Management Organisation to provide a Strategic and operational Management function at The Sharp Project, the independent hub for the creative and digital industries and entrepreneurs in the Manchester City region.
The Management Organisation functions/services include;
— develop the sharp project business plan,
— operate the sharp project business,
— pay all overheads and produce monthly management accounts and cash flow statements and reconcile with MCC,
— oversee existing contracts as part of your role as the Management Company.
The contract will be let for an 18 month period commencing early 2012. There will be a short implementation / take-on period during which time the successful provider will work with the current Management Organisation and MCC to ensure that the provision of current Management Services is maintained.
Applicants must have experience and a track record of delivering strategic and operational management of the creative and digital industries sector including managing creative and digital industries sector focused buildings and managing property and projects.
The Sharp Project is the independent hub for the creative and digital industries and entrepreneurs in the Manchester City region. It has been developed by members of the city’s creative sector and is being delivered by urban regeneration company NEM with the support of MCC, who own the site. The project is headed up by Sue Woodward, former Managing Director of Granada Television.
MCC and NEM, together with North West Development Agency (NWDA) funding, have transformed the former Sharp warehouse in Newton Heath, east Manchester to provide an enormous variety of space within the complex, ranging from large-scale studio production space to small scale office accommodation. All the accommodation is supported by very high speed digital connectivity and bandwidth, together with excellent power supplies.
The project is part of the City’s vision to drive forward the digital economy and help it achieve the critical mass it needs to make an impact on the world stage. The aims of The Sharp Project are:
— to strengthen the existing cluster of industries in this sector, many of which are already world class,
— to attract a larger volume of production,
— to expand the freelance talent pool in the city,
— to develop a pipeline of young people with the range of skills required to meet the industry’s needs.
The Sharp Project facilitates local, regional, national and international networking and collaboration between tenants, helping to nurture small businesses with an emphasis on the specialisms of animation, CGI and visual effects.
For further information regarding the scope/size of the building and site details, please visit the following web site: http://www.thesharpproject.co.uk/.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The procurement will meet the fundamental aim of boosting the economy through rapid execution of the contract.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TC680/CB
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.1.2012 – 19:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 19:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council is using the e-business portal known as THE CHEST (www.thechest.nwce.gov.uk) to conduct the procurement exercise. To gain access to the invitation to tender documents tenderers will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm.

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.
Tenderers will need to electronically submit their completed tenders and accompanying documentation via the Chest on-line portal by 19:00 hours on the 16.1.2012, as referred to in IV.3.4. Any clarification queries will also need to be submitted via The Chest website.
The contract will be for 18 months commencing April 2012 with an option to extend for up to an additional 12 months.
The Council reserves the right not to award a contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.
Interested parties must submit a pre-qualification questionnaire by way of expression of interest. The Council is using the e-business portal known as The Chest (www.thechest.nwce.gov.uk). Applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm.

Once registered, applicants will be emailed a log-in and password which will allow applicants to gain access to the pre-qualification questionnaire. Applicants will need to electronically submit the completed pre-qualification questionnaire and accompanying documentation via the on-line portal by 19:00 hours on the 16.01.12, as referred to in IV.3.4. Any clarification queries must also be submitted via The Chest website.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006.
(SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court.
(England, Wales and Northern Ireland). Any such action must be brought promptly.
(generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.12.2011