Facilities Management Services for The Exchange, Birmingham

Facilities Management Services for The Exchange, Birmingham

Facilities management services for the exchange including maintenance and technical services.

United Kingdom-Birmingham: Facilities management services

2020/S 237-586921

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The University of Birmingham
Postal address: Edgbaston Park Road
Town: Birmingham
NUTS code: UKG31 Birmingham
Postal code: B15 2TT
Country: United Kingdom
Contact person: Karen Manyika
E-mail: k.manyika@bham.ac.uk
Telephone: +44 1214145956
Internet address(es):
Main address: www.bham.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Facilities Management Services for The Exchange


Reference number: FRAM493/20

II.1.2)Main CPV code

79993100 Facilities management services

II.1.3)Type of contract


II.1.4)Short description:


Facilities management services for the exchange including maintenance and technical services.

The exchange is the University of Birmingham’s flagship public engagement and conference venue in Birmingham city centre. The exchange is a comprehensive redevelopment of the Grade II listed Municipal bank at 3 Centenary Square (next to HSBC’s UK Headquarters) and is due to open to the public in September 2021.

The venue’s spaces include a new south-facing extension and fully accessible entrance, a new café bar, project and conference rooms, offices, commercial hire facilities (assembly hall and board room) and public engagement exhibition spaces, some located in the historic vaults.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

90910000 Cleaning services
50712000 Repair and maintenance services of mechanical building installations
90500000 Refuse and waste related services
71630000 Technical inspection and testing services
90922000 Pest-control services

II.2.3)Place of performance

NUTS code: UKG31 Birmingham
Main site or place of performance:

The Exchange, 3 Centenary Square, Birmingham, B1 2JS.


II.2.4)Description of the procurement:


Facilities management (FM) services for the exchange

The FM services provision will consist of planned preventative and reactive maintenance to include the following:

• fabric maintenance,

• mechanical and electrical maintenance (MEM),

• re-lamping,

• fire safety and detection, including fire fighting systems,

• lifts, hoists and MEWPS,

• hard and soft landscaping maintenance,

• water hygiene,

• statutory inspections,

• building management system (BMS).


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:


1) H and S — CHAS/SSIP. It is University policy that contractors operating on the University Site shall be registered with or accredited by CHAS (the Contractors Health and Safety Scheme – www.chas.gov.uk), SSIP or equivalent. Tenderers must provide evidence in the form of a valid Certificate of current CHAS/SSIP registration/accreditation/membership. Any award of this contract will be conditional on the contractor/sub-contractor maintaining that accreditation for the period of the works/project/framework.

2) The provider shall be certified to ISO 9001 and hold membership of the British Institute of facilities management or equivalent.


Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/01/2021
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/02/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years or 4 years if extension is taken up.


VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The University of Birmingham
Town: Birmingham
Country: United Kingdom
E-mail: procurement@bham.ac.uk
Telephone: +44 1214145956
Internet address: www.bham.ac.uk

VI.5)Date of dispatch of this notice: