Facilities Management Services Framework – Centre for Process Innovation

Facilities Management Services Framework – Centre for Process Innovation

CPI is seeking to procure provider(s) for the provision of facilities management services for CPI’s sites.

United Kingdom-Redcar: Facilities management services

2019/S 215-527721

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Centre for Process Innovation Ltd
Postal address: Wilton Centre
Town: Redcar
NUTS code: UK
Postal code: TS10 4RF
Country: United Kingdom
E-mail: e-tendering@uk-cpi.com
Telephone: +44 1642455340
Internet address(es):Main address: www.uk-cpi.com

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30305

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ne1procurementservices.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ne1procurementservices.com/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Technology Development

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

1383 — Facilities Management Services Framework

Reference number: 1383

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

CPI is seeking to procure provider(s) for the provision of facilities management services for CPI’s sites. CPI currently operates over several different sites and several different buildings. Some are owned and managed by CPI, some are leased — part serviced and some are leased — fully serviced.

CPI operates in a number of different technology areas and as such this tender has been split into 2 lots:

Lot 1: Soft and Hard FM;

Lot 2: Technical FM.

Bidders may apply for a combination of one or both lots. Please refer to the procurement pack for further information relating to this requirement.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Soft and Hard Facilities Management

Lot No: 1

II.2.2)Additional CPV code(s)

79993100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This tender will establish a framework for facilities management services. CPI may call-off against this framework for facilities management services for any of its operations, including but not limited to those listed above and any new facilities CPI operates during the term of this framework agreement.

The services are split into three areas soft, hard and technical. For the purpose of the contract soft and hard FM will form Lot 1 and technical will form Lot 2.

Soft FM scope — this category provides the business with a clean, safe environment in which to work and underpins both the operation of the business and the welfare of its staff. Most of this service could be managed by general FM companies, with quality being monitored by the operations teams and CPI FM. The majority of the required quality standards would be set in the relevant area of the specification, although there are some statutory compliance monitoring activities required for waste management. The major metrics here are the quality of the service and the level of compliance for waste management.

Hard FM Scope — these are the services required to maintain the building infrastructure. They include general building and infrastructure maintenance such as air conditioning, lifts, lighting and boilers, but also include statutory requirements such as electrical testing compliance, fire safety legislation, legionella testing and water hygiene, etc. There is commonality across the sites and this category should be familiar to all standard FM providers. The main metrics here are driven by compliance with statutory checks (Safety), reliability of plant and the maintenance of the buildings and assets.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service provision / Weighting: 30
Quality criterion – Name: SHE management / Weighting: 10
Quality criterion – Name: Quality management / Weighting: 10
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Technical Facilities Management

Lot No: 2

II.2.2)Additional CPV code(s)

79993000
79993100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

CPI is seeking to procure provider(s) for the provision of facilities management services for CPI’s sites. CPI currently operates over several different sites and several different buildings. Some are owned and managed by CPI, some are leased — part serviced and some are leased — fully serviced.

CPI operates in a number of different technology areas and as such this tender has been split into 2 lots.

Lot 1: Soft and Hard FM;

Lot 2: Technical FM.

Bidders may apply for a combination of one or both lots. Please refer to the procurement pack for further information relating to this requirement.

Technical FM Scope — Technical FM services support the tangible assets directly related to the operation of our technical areas. They include specialist systems such as Ultra-Pure Water (UPW), chemical and biological waste treatment, clean steam provision, cleanroom air handlers and filtration. CPI is highly reliant on the quality and reliability of these assets and the FM provider will require specialist knowledge of their operation and impact on the CPI business. These services will also include a level of statutory compliance such as COSHH/LEV, Pressure Systems Safety Regulations, ATEX and DSEAR. The metrics that drive this area are safety, reliability and quality. The FM contractor will require knowledge and expertise of operating and maintaining these systems. There is also a high proportion of critical assets with short response time requirements that will drive a need to have a level of onsite expertise.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service provision / Weighting: 30
Quality criterion – Name: SHE management / Weighting: 15
Quality criterion – Name: Quality management / Weighting: 15
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/12/2019
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=603175

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

CBC are not applied to this contract due to the technical nature of services required.

(SC Ref:603175)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Centre for Process Innovation Ltd
Postal address: Wilton Centre
Town: Redcar
Postal code: TS10 4RF
Country: United Kingdom
Telephone: +44 1642455340Internet address: www.uk-cpi.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/11/2019