Facilities Management Services Greenwich
The University of Greenwich intends to appoint a Service Provider on either a Lump Sum or ‘Cost Plus’ reimbursement basis to provider of Facilities Management Services at its Daniel Defore Halls of Residence, Greenwich, London.
United Kingdom-London: Facilities management services
Section I: Contracting authority
University of Greenwich
Procurement & Business Services, Southwood Lodge, Avery Hill Campus, Avery Hill Road, Eltham
Contact point(s): https://intendhost.co.uk/universityofgreenwich/
For the attention of: Vincent M John, Director of Procurement & Business Services
SE9 2UG London
Telephone: +44 2083318294
General address of the contracting authority: http://www.gre.ac.uk/
Address of the buyer profile: http://www.gre.ac.uk/offices/procurement
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 1: Maintenance and repair services
NUTS code UKI2
The Contract period is up to seven (7) years from August 2014 at the Contracting Authority’s absolute discretion. The method will be determined during the procurement process and further information provided to Potential Service Provider in the Invitation to Tender.
The Contracting Authority reserves the right (at its absolute discretion) to require the Service Provider to extend the services under the contract to additional student accommodation premises of the University. The Contracting Authority may make such a requirement either during the procurement process or during the term of the contract and such requirement shall be subject to the following conditions:
— The Contracting Authority may only require the Service Provider to extend the services to the additional student accommodation premises in the event that the Contracting Authority operates those facilities without the benefit of facilities management services provision during the term of the contract;
— The Contracting Authority shall not require the Service Provider to extend the service to any more than three (3) premises in addition to the Residences;
— The additional premises shall be located within a 40 miles radius of the Residences; and
— If payment under the contract is to be made on a Lump Sum basis the Contracting Authority requests the Service Provider to extend the services to additional premises after the date of the contract, any additional Lump Sum payment for the extended services shall be calculated on a proportional basis which shall be based on the size of the additional premises against the size of the Residences. If payment under the contract is to be made on a “Cost Plus” basis, this shall apply equally to the services to be performed at the additional premises as to those to be performed at the Residences.
The Contracting Authority reserves the right to terminate the procurement process at any time at it’s absolute discretion.
Range: between 1 750 000 and 2 450 000 GBP
Description of these options: The services may be provided on either a Lump Sum or Cost Plus basis over a period of five (5) years with the option to extend up to two (2) further one (1) year periods at the Authority’s absolute discretion.
Section III: Legal, economic, financial and technical information
Description of particular conditions: As per provisions in the Conditions of Contract in the Facilities Management Agreement.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the PQQ.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ
Reference to the relevant law, regulation or administrative provision: The Contracting Authority requires that all staff responsible for the execution of the service are, at the time that the contract is entered into, qualified first aiders.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: The Supplier Information Questionnaire and Pre-Qualification Questionnaire completed and submitted by the applicant will subject to detailed evaluation and analysis by a Tender Evaluation Team consisting of representatives from Procurement & Business Services and the Facilities Management Office giving due weighting to the following factors as stipulated in the PQQ Preamble:
a) Organisation Information (Mandatory and must be completed fully but not scored)
b) Financial Details (10 % weighting scores)
c) Contracting Experience and History (20 % weighting scores)
d) Technical or Professional Capability (40 % weighting scores)
e) Project-Specific Methodology and Delivery Capability (30 % weighting scores)
The onus is on the Potential Service Provider to ensure that all the necessary supporting information is provided by the stipulated date to allow the Authority to undertake the necessary evaluation in accordance with the timetable stated in the PQQ.
Payable documents: no
Section VI: Complementary information
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./7X5985YRVS.
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7X5985YRVS.
GO Reference: GO-2014210-PRO-5451615.
VI.5)Date of dispatch of this notice:10.2.2014