Facilities Management Services Tender – North East Scotland College

Facilities Management Services Tender – North East Scotland College

Provision of facilities management services at the following campuses: City, Altens, Fraserburgh and Clinterty.

United Kingdom-Aberdeen: Facilities management services

2020/S 026-060296

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: North East Scotland College
Postal address: Aberdeen City Campus, Gallowgate
Town: Aberdeen
NUTS code: UKM50
Postal code: AB25 1BN
Country: United Kingdom
Contact person: Colin Brodie
E-mail: c.brodie@nescol.ac.uk
Telephone: +44 3003305550
Fax: +44 1224612001
Internet address(es):Main address: www.nescol.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00442

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Facilities Management Services

Reference number: NESCOL/FMS/2020

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of facilities management services at the following campuses: City, Altens, Fraserburgh and Clinterty. Various small satellite buildings are also to be provided for, including but not limited to, locations in Bridge of Don, Inverurie, Peterhead and Ellon.

The following services are in scope:

1) Management – the contractor will provide a property and facilities manager and appropriate on-site support team to provide the services including the provision of 24 hour emergency call out services. The management and monitoring of services provided by external contractors and suppliers including all subcontractors engaged by the College is a key aspect of the specification. Management of the following services are also included: management of the College property, transport fleet, estates records and cleaning services;

2) Property and facilities management services – the contractor will deliver a comprehensive property management and maintenance service and advise on expenditure within the College’s budget provision. Services will also include the provision of a manned service desk based within the College, a team of technically trained staff and access to professional services such as surveyors, architects and engineers. The contractor will provide the following appropriately trained tradespersons on-site: electricians, plumber, painter, joiners, engineer, HVAC resource and Handyperson. Other services include: revenue monitoring system, response repair and emergency repairs, planned maintenance of plant, services and equipment, property management services, selection of contractors, energy management and auditing electrical and technical Maintenance, HSE monitoring and auditing, asbestos management services and management of college equipment (Small assets);

3) Cleaning services – the contractor will provide a full cleaning service across all the required College estate including all daily and periodical cleaning as required. External and internal window cleaning is included along with external cleaning and maintenance of all access and egress areas. High level cleaning of craft workshops is also included along with the provision and servicing of dust control mats and the provision and supply of all janitorial supplies.

The requirements are fully detailed within the specifications enclosed at Schedule 3 of the attached invitation to tender document. Bidders should make themselves fully aware of the requirements for this project.

II.1.5)Estimated total value

Value excluding VAT: 17 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79993000

II.2.3)Place of performance

NUTS code: UKM50
Main site or place of performance:

Aberdeen.

II.2.4)Description of the procurement:

Provision of facilities management services at the following campuses: City, Altens, Fraserburgh and Clinterty. Various small satellite buildings are also to be provided for, including but not limited to, locations in Bridge of Don, Inverurie, Peterhead and Ellon.

The requirements are fully detailed within the specifications enclosed at Schedule 3 of the attached invitation to tender document. Bidders should make themselves fully aware of the requirements for this project.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Mobilisation/transition plan / Weighting: 5
Quality criterion – Name: Contract management and technical capability / Weighting: 35
Quality criterion – Name: Health, safety and environment / Weighting: 15
Price – Weighting: 45

II.2.6)Estimated value

Value excluding VAT: 17 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Subject to mutual agreement by both parties and satisfactory performance there will be 2 x 1 year options to extend the contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Subject to mutual agreement by both parties and satisfactory performance there will be 2 x 1 year options to extend the contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the attached ITT.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/07/2020

IV.2.7)Conditions for opening of tenders

Date: 16/03/2020
Local time: 15:00
Place:

Aberdeen.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

60 months from 1.8.2020, or, up to 84 months if extensions taken.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=613190

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Voluntary community benefits must be offered by the bidding entity.

(SC Ref:613190)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Aberdeen Civil Justice Centre and Commercial Courts
Postal address: Castle Street
Town: Aberdeen
Postal code: AB10 1WP
Country: United Kingdom
E-mail: aberdeen@scotcourts.gov.uk
Telephone: +44 1224657200
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/02/2020