Facilities Management Services Yorkshire

Facilities Management Services Yorkshire

Estates and facilities services.

UK-Keighley: facilities management services

2012/S 43-070616

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bradford District Care Trust
Supplies Department Airedale General Hospital, Steeton
For the attention of: R Langthorne
BD20 6TD Keighley
Telephone: +44 1535294882
E-mail: ojeu.response@anhst.nhs.uk
Fax: +44 1535294897

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Estates and facilities services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bradford District West Yorkshire.
NUTS code UKE41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000,00 and 2 640 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Facilities management services including: hard FM services (planned and reactive maintenance, emergency on-call services, authorised/responsible persons, minor new work, and grounds maintenance); soft FM services (call centre/helpdesk, cleaning & housekeeping services, window cleaning, security services. Also includes healthcare and trade/recycling waste management and sanitary/nappy waste removal & disposal); and advisory FM services (fire safety, health & safety, and security advisory services). The services will be initially to 3 community health centres, i.e. 1 each of small, medium, and large sizes of approx 6 800 GSM total area.
The aforementioned list of services is not exhaustive and is subject to review.
The current portfolio of the contracting organization includes delivery of such FM services to further sites within the Bradford District. Other properties may therefore be added during the contract term, according to a tariff of costs to be established.
It is envisaged that any further additional business may include up to 9 further sites (of up to approximately 21 000 GSM additional area) – strictly subject to commissioning with partner organisations. For the avoidance of doubt no such additional business is guaranteed. The range of values indicated are estimated.
II.1.6)Common procurement vocabulary (CPV)

79993100, 50700000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As above.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds, insurance, or other forms of appropriate security to be set out tin the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Management fees paid monthly.
Reactive maintenance and new minor works invoiced and paid monthly.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre-qualification questionnaire will be sent to those who express interest only following closure of the advertisement.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A pre-qualification questionnaire will be sent to those who express interest only following closure of the advertisement.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A pre-qualification questionnaire will be sent to those who express interest only following closure of the advertisement. This will include a requirement to provide completed reference forms.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.2.2012