Facilities Management Tender Coventry

Facilities Management / Building Maintenance / Waste Management / Grounds Maintenance.

United Kingdom-Coventry: Facilities management services

2015/S 092-166274

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Severn Trent Water Limited
Severn Trent Centre, 2 St John’s Street
Contact point(s): Please register on our eSourcing portal (https://severntrent.bravosolution.co.uk). For the attention of BravoSolution helpdesk (+44 8003684850) / STW: Terry Moynihan (+44 7889631324)
For the attention of: Terry Moynihan
CV1 2LZ Coventry
UNITED KINGDOM
Telephone: +44 2477715000
E-mail: terry.moynihan@severntrent.co.uk

Internet address(es):

General address of the contracting entity: https://severntrent.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Facilities Management / Building Maintenance / Waste Management / Grounds Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Including but not limited to various locations within the Severn Trent area. This area stretches from the Humber Estuary to the Bristol Channel and from mid Wales to the East Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 60

II.1.5)Short description of the contract or purchase(s):

Facilities management (FM) services which are in scope may include but are not limited to FM Management, FM Help desk, FM systems management and management information provision, building maintenance, grounds maintenance, mechanical and electrical services, cleaning, waste management, catering and manned guarding.

II.1.6)Common procurement vocabulary (CPV)

79993100, 50230000, 31520000, 45259300, 31625000, 42933000, 79993000, 45260000, 90919200, 45000000, 45112700, 50700000, 90500000,71317200, 55500000, 90911000, 72253000, 79713000, 50710000, 90900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We will examine the provision of FM services divided into the following packages: (i) Lot 1 — FM core services; (ii) Lot 2 — Building Maintenance; (iii) Lot 3 — Waste Management; (iv) Lot 4 — Grounds Maintenance. Suppliers will have the option to bid on a single or multiple lots.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: FM — core services

1)Short description:

Facilities management (FM) services which are in scope may include but are not limited to FM Management, FM Help desk, FM systems management and management information provision, mechanical and electrical services, cleaning, catering and manned guarding. We reserve the right to include additional types of services not stipulated.

2)Common procurement vocabulary (CPV)

79993100, 31520000, 45259300, 71317200, 31625000, 42933000, 79993000, 55500000, 90911000, 90919200, 72253000, 79713000, 50710000,90900000

Lot No: 2Lot title: Building Maintenance

1)Short description:

Building maintenance services. This primarily relates to building fabric maintenance services, but may extend to maintenance and repair of roads, and small workplace improvement construction projects. We reserve the right to include additional types of works / services not stipulated.

2)Common procurement vocabulary (CPV)

50700000, 45260000, 45000000

Lot No: 3Lot title: Waste Management Services

1)Short description:

Severn Trent Water are looking for a single supplier to provide or manage mixed dry recycling waste, hazardous waste and provide on-demand industrial cleaning services. This includes but is not limited to all general waste, hazardous waste, plastic and recyclable waste streams (e.g. paper, cardboard, confidential waste, food, wood, metals, oils, chemicals, batteries, electrical goods and any other waste streams). We reserve the right to include additional types of services not stipulated.

2)Common procurement vocabulary (CPV)

90500000

Lot No: 4Lot title: Grounds Maintenance

1)Short description:

Severn Trent Water is seeking the provision of grounds maintenance services including but not limited to the following activities:
— Grass Cutting,
— Hedge Trimming,
— Weed Control,
— Tree works including tree risk assessments,
— Reed Bed Maintenance,
— Minor Landscaping (design, installation and maintenance),
— Gritting Services,
— Pest Control Services,
— Road Sweeping.
We reserve the right to include additional types of services not stipulated.

2)Common procurement vocabulary (CPV)

77314000, 45112700

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Severn Trent Water reserves the right to request a Parent Company Guarantee or Bond if appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre qualification questionnaire (PQQ) which needs to be completed no later than the date in section IV.3.4. Access to this document is available via the Bravo eSourcing platform. The Contracting Authority will evaluate all responses to the PQQ documents, including the eligibility of applicants in line with the Regulation 26 of the Utilities Contracts Regulations 2006.
Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://severntrent.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs/ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, choose to ‘Create Response’ — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Severn Trent reserve the right to use an e-auction for one or more lots. You will be informed during the process if this right is exercised.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

BRAVO reference Project_259 Facilities Management Tender

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2015 – 10:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:

1. Communication mechanism — all correspondence relating to the PQQ should be carried out using the messaging tool in the BravoSolution eSourcing system. Specifically, use the messaging tool in ‘pqq_320 — FM tender — mandatory questions for all lots’ to ensure a response.
2. Contract duration — we will explore an initial contract duration of 3 years + 2 x 1 year extensions. Participants who are successful in progressing to the RFP stage will also be invited to submit proposals describing additional benefits of a longer contract duration (e.g. 5 years + 2 x 1 year extensions).
3. Case studies — as part of the PQQ, we will request a list of your clients for contracts above a particular value. From these, we will select clients from which we want you to provide case studies. You will then have 14 days to generate the case studies.
4. With regard to point 3, we require PQQ submissions to be presented in a phased manner as follows using the BravoSolution eSourcing portal according to the following timescales (Note that information will not be accepted after the times indicated below):
(i) PQQ information issued — Monday 11.5.2015;
(ii) Receipt of client contract list from interested participants — Wednesday 3.6.2015 at 10:00 BST (GMT +1:00);
(iii) Inform participants of clients to be used as a basis for the case studies — Friday 5.6.2015;
(iv) Receipt of PQQ responses (excluding case study information) — Thursday 11.6.2015 at 10:00 BST (GMT +1:00);
(v) Receipt of PQQ case studies — Friday 19.6.2015 at 10:00 BST (GMT +1:00).
5. For all lots, we retain the right to remove service provision where performance issues are identified.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.5.2015