Facilities Management Tender Coventry
Facilities Management / Building Maintenance / Waste Management / Grounds Maintenance.
United Kingdom-Coventry: Facilities management services
2015/S 092-166274
Contract notice – utilities
Services
Directive 2004/17/EC
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Severn Trent Water Limited
Severn Trent Centre, 2 St John’s Street
Contact point(s): Please register on our eSourcing portal (https://severntrent.bravosolution.co.uk). For the attention of BravoSolution helpdesk (+44 8003684850) / STW: Terry Moynihan (+44 7889631324)
For the attention of: Terry Moynihan
CV1 2LZ Coventry
UNITED KINGDOM
Telephone: +44 2477715000
E-mail: terry.moynihan@severntrent.co.uk
Internet address(es):
General address of the contracting entity: https://severntrent.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Main activity
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Including but not limited to various locations within the Severn Trent area. This area stretches from the Humber Estuary to the Bristol Channel and from mid Wales to the East Midlands.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in months: 60
II.1.5)Short description of the contract or purchase(s):
II.1.6)Common procurement vocabulary (CPV)
79993100, 50230000, 31520000, 45259300, 31625000, 42933000, 79993000, 45260000, 90919200, 45000000, 45112700, 50700000, 90500000,71317200, 55500000, 90911000, 72253000, 79713000, 50710000, 90900000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Information about lots
Lot No: 1Lot title: FM — core services
1)Short description:
2)Common procurement vocabulary (CPV)
79993100, 31520000, 45259300, 71317200, 31625000, 42933000, 79993000, 55500000, 90911000, 90919200, 72253000, 79713000, 50710000,90900000
Lot No: 2Lot title: Building Maintenance
1)Short description:
2)Common procurement vocabulary (CPV)
50700000, 45260000, 45000000
Lot No: 3Lot title: Waste Management Services
1)Short description:
2)Common procurement vocabulary (CPV)
90500000
Lot No: 4Lot title: Grounds Maintenance
1)Short description:
— Grass Cutting,
— Hedge Trimming,
— Weed Control,
— Tree works including tree risk assessments,
— Reed Bed Maintenance,
— Minor Landscaping (design, installation and maintenance),
— Gritting Services,
— Pest Control Services,
— Road Sweeping.
We reserve the right to include additional types of services not stipulated.
2)Common procurement vocabulary (CPV)
77314000, 45112700
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://severntrent.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure);
2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs/ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, choose to ‘Create Response’ — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
Additional information about electronic auction: Severn Trent reserve the right to use an e-auction for one or more lots. You will be informed during the process if this right is exercised.
IV.3.1)File reference number attributed by the contracting entity:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.3)Additional information:
2. Contract duration — we will explore an initial contract duration of 3 years + 2 x 1 year extensions. Participants who are successful in progressing to the RFP stage will also be invited to submit proposals describing additional benefits of a longer contract duration (e.g. 5 years + 2 x 1 year extensions).
3. Case studies — as part of the PQQ, we will request a list of your clients for contracts above a particular value. From these, we will select clients from which we want you to provide case studies. You will then have 14 days to generate the case studies.
4. With regard to point 3, we require PQQ submissions to be presented in a phased manner as follows using the BravoSolution eSourcing portal according to the following timescales (Note that information will not be accepted after the times indicated below):
(i) PQQ information issued — Monday 11.5.2015;
(ii) Receipt of client contract list from interested participants — Wednesday 3.6.2015 at 10:00 BST (GMT +1:00);
(iii) Inform participants of clients to be used as a basis for the case studies — Friday 5.6.2015;
(iv) Receipt of PQQ responses (excluding case study information) — Thursday 11.6.2015 at 10:00 BST (GMT +1:00);
(v) Receipt of PQQ case studies — Friday 19.6.2015 at 10:00 BST (GMT +1:00).
5. For all lots, we retain the right to remove service provision where performance issues are identified.
VI.5)Date of dispatch of this notice: