Facilities Management Tender Dudley and Walsall Mental Health Partnership Trust
UK-Dudley: facilities management services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Dudley and Walsall Mental Health Partnership Trust
Trafalgar House 47-49 King Street
Contact point(s): Norman Abrahamsen
DY2 8PS Dudley
Telephone: +44 1384365036
Fax: +44 1384244913
General address of the contracting authority: http://www.dwmh.nhs.uk/
Further information can be obtained from: Dudley and Walsall Mental Health Partnership NHS Trust
Trafalgar House 47-49 King Street
Contact point(s): James Parker
DY2 8PS Dudley
Telephone: +44 1384361033
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bushey Fields Hospital, Dorothy Pattison Hospital, Bloxwich Hospital.
Plus a range of smaller community and office buildings throughout the boroughs of Dudley and Walsall.
NUTS code UKG34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision of soft facilities services for a mental health trust that includes the provision of cleaning, window cleaning, house keeping, linen and laundry, porter, transport, patient transport and courier. This may include the purchase of supplies incidental to the services. In addition to service category  identified at point II.1.2 above, service category  Building-cleaning services and property management services, also applies.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated to be 1 000 000 GBP ex VAT per year over each year of the contract (approximately 5 000 000 GBP ex VAT over the life of the contract). These figures are approximate only are not to be regarded as a maximum or a minimum spend. Figures and expenditure cannot be guaranteed.
Estimated value excluding VAT: 1 000 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
If it is considered appropriate by the authority, an indemnity, guarantee, bond or other form of appropriate security may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006, as set out in the pre-qualification questionnaire available from the address in Section I.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006, as set out in the pre-qualification questionnaire available from the address in Section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006, as set out in the pre-qualification questionnaire available from the address in Section I.1.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: Evaluation of the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.3.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
It is anticipated that the contract will be for 5 years from 1.10.2012 to 30.9.2017.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Dudley and Walsall Mental Health Partnership Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with Regulation 32A of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:3.2.2012