Facilities Management Tender Environment Agency Wales

Cardiff: building and facilities management services

Construction of new college building.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency Wales
Ty Cambria, 29 Newport Road
Contact point(s): Environment Agency
For the attention of: Anjali Wainwright
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 2920466451
E-mail: anjali.wainwright@environment-agency.gov.uk
Fax: +44 2920466406

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

National or federal agency/office

 

I.3)Main activity

Environment

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building and facilities management framework.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 900 000 and 1 300 000 GBP

 

II.1.5)Short description of the contract or purchase(s)

The properties to be serviced by this framework are located throughout Wales and are operated by Environment Agency Wales, Countryside Council for Wales and Forestry Commission Wales and any successor organisation that may arise. The sites are a mix of administrative offices and depots. This contract is for a planned, preventative and reactive maintenance service and small works or projects including refurbishments and asset replacement. The approximate number of sites are 25 Environment Agency Wales, 21 Countryside Council for Wales, 14 Forestry Commission Wales. This may be subject to change during the life of the framework as offices may be opened, closed or relocated changing the scope of the framework.

 

II.1.6)Common procurement vocabulary (CPV)

79993000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: yes

 

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

 

Information about lots

Lot No: 1 Lot title: Preventative, pre-planned and reactive maintenance (South Wales)

1)Short description

Preventative, pre-planned and reactive maintenance in South Wales.

 

2)Common procurement vocabulary (CPV)

79993000

 

3)Quantity or scope

Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

Lot No: 2 Lot title: Preventative, pre-planned and reactive maintenance (North Wales)

1)Short description

Preventative, pre-planned and reactive maintenance in North Wales.

 

2)Common procurement vocabulary (CPV)

79993000

 

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

Lot No: 3 Lot title: Major/minor project work (South Wales)

1)Short description

Major and minor project work including refurbishment and asset replacement in South Wales.

 

2)Common procurement vocabulary (CPV)

79993000

 

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

Lot No: 4 Lot title: Major/minor project work (North Wales)

1)Short description

Major and minor project work including refurbishment and asset replacement in North Wales.

 

2)Common procurement vocabulary (CPV)

79993000

 

3)Quantity or scope

Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

 

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator to be jointly and severally liable for the performance of the contracts.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required, each applicant will be sent a questionnaire.

 

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

 

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

28.12.2011

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

Right to cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this contract notice, or in the completion or submission of any tender.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.11.2011