Facilities Management Tender London

Facilities Management Tender London

The Trust is seeking expressions of interest to provide its Cleaning, Portering, and, Patient Catering services across all its sites.

United Kingdom-London: Building and facilities management services

2013/S 224-390252

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Imperial College Healthcare NHS Trust
St Mary’s Hospital Purchasing Department Acrow East, South Wharf Road, Paddington
For the attention of: Bob Murray
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033121860
E-mail: bob.murray@imperial.nhs.uk
Fax: +44 2033126810

Internet address(es):

General address of the contracting authority: www.imperial.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Hotel Services (Facilities Management).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London West:
Hospitals and buildings of Imperial College including but not limited to:
Western Eye Hospital.
Charing Cross Hospital.
Hammersmith Hospital.
Queen Charlotte’s & Chelsea Hospital,
St Marys Hospital
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Trust is seeking expressions of interest to provide its Cleaning, Portering, and, Patient Catering services across all its sites.
Delivery of cleaning, portering, and patient catering and allied facility services. Services to be delivered in accordance with specified standards, and, managed under a formal performance regime.
The requirement will include continuos service improvement, by the provider and the achievment of regular efficiency gains both in terms of cost and performance.
The Trust reserves the right to award the contract to multiple providers.
Term: 5 years with an option to extend for upto a further 5
Instructions: Bidders must e-mail expressions of interest to bob.murray@imperial.nhs.uk and a PQQ will be issued by return. If the PQQ has not been received within 2 working days over expressing interest, bidders should contact Bob Murray on +44 7810567648.

The PQQ process will be undertaken during the period the advert is open.

II.1.6)Common procurement vocabulary (CPV)

79993000 – LA16, 79993100, 55523000, 15894220, 98341120, 85112000, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The initial term will be for a period of 5 years from commencement of the services (subject to contractual break and termination rights). The Trust will have the option to extend the term at its sole discretion of up to a maximum of 5 years.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required to be advised in any documentation sent by the Authority
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised in documentation sent as part of the process (the Trust reserve the right to undertake any pre-qualifying while the advert is open).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a contract is awarded to a consortium, applicants will be required to nominate a lead service provider with whom the awarding authority can contract, or form themselves into a single legal entity before the contract is awarded. The awarding authority may award more than 1 contract and these may be for all, or part only, of the services/products required.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be advised in the PQQ.
The Trust will be undertaking the pre-qualifying during the advert period.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be advised in the PQQ.
The Trust will be undertaking the pre-qualifying during the advert period.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
To be advised in the PQQ.
The Trust will be undertaking the pre-qualifying during the advert period.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OJEU/08/13 – Hotel Services
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.12.2013 – 16:00
IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019-2024 Depending on the Trust exercising its options to extend
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenders and all supporting documentation must be priced in sterling and all payments will be made in sterling (GBP). Expressions of interest which are submitted without the information requested may not be considered. The awarding authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred. The Trust also reserves the right to award more than one contract under this process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.11.2013