Facilities Management Tender London

Facilities Management Services to include Statutory, Reactive and Planned M&E Maintenance.

United Kingdom-London: Facilities management services

2015/S 052-090784

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ravensbourne
6 Penrose Way, Greenwich Peninsula
Contact point(s): c/o Larch Consulting
For the attention of: Lucy Jeynes
SE10 0EW London
UNITED KINGDOM
Telephone: +44 1926314312
E-mail: procurement@larch.co.uk

Internet address(es):

General address of the contracting authority: http://www.ravensbourne.ac.uk

Electronic access to information: http://http://www.larch.co.uk/downloads/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: university

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Facilities Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Ravensbourne building, Greenwich Peninsula, London.

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Facilities Management Services to include Statutory, Reactive and Planned M&E Maintenance; Building Fabric Maintenance: Cleaning; Security and Catering Services.

II.1.6)Common procurement vocabulary (CPV)

79993100, 79993000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

5 year contract with an option to extend for a further 2 years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Facilities Management Services

1)Short description

The college wishes to tender for FM Services. Lot 1 includes the following services:
— Statutory, planned and reactive M&E Maintenance;
— Building Fabric Maintenance;
— Front of House Welcome and Hosting;
— Cleaning and Washroom Services;
— Security;
— Waste;
— Pest Control;
— Porterage and Room Set Up;
— Post Room and Deliveries Inward;
— Escorting;
— Helpdesk.
The approximate annual value of spend of these services is 1 000 000 GBP.

2)Common procurement vocabulary (CPV)

79993100, 79993000

3)Quantity or scope

Services required at Ravensbourne are:
Facilities Management Services to include Statutory, Reactive and Planned M&E Maintenance; Building Fabric;
Maintenance: Cleaning and Security (Catering is a separate Lot).
The campus, designed by the internationally acclaimed Foreign Office Architects, boasts:
a variety of work spaces, including social and quiet areas, high-tech creative suites, technology hubs, design studios and more… The college hosts over 1 900 students, 140 staff and a variety of visitors and events.
Other facilities include:
— free wi-fi access throughout;
— a 16 000 000 GBP industry-standard high-definition digital broadcast facility;
— 2 floors of the latest technology for 2D and 3D printing;
— research and development space, housing 100 SME businesses;
— green technologies throughout, including environmentally friendly construction materials, a green roof, solar hot water — and a biomass boiler;
— a cafe.
Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Catering and Vending

1)Short description

Comprises:
— Catering;
— Vending.
The approximate annual value of spend of these services is 75 000 GBP.

2)Common procurement vocabulary (CPV)

79993100, 79993000, 55520000, 55523000, 55500000

3)Quantity or scope

Services required at Ravensbourne are:
Catering Services to include; Staff, Student, Vending and Events catering services.
The campus, designed by the internationally acclaimed Foreign Office Architects, boasts:
a variety of work spaces, including social and quiet areas, high-tech creative suites, technology hubs, design studios and more… The college hosts over 1 900 students, 140 staff and a variety of visitors and events.
Other facilities include:
— free wi-fi access throughout;
— a 16 000 000 GBP industry-standard high-definition digital broadcast facility;
— 2 floors of the latest technology for 2D and 3D printing;
— research and development space, housing 100 SME businesses;
— green technologies throughout, including environmentally friendly construction materials, a green roof, solar hot water — and a biomass boiler;
— a cafe.
Estimated value excluding VAT:
Range: between 375 000 and 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Facilities Management Services, Catering and Vending combined

1)Short description

All services in Lot 1 and Lot 2.

2)Common procurement vocabulary (CPV)

79993100, 79993000, 55520000, 55523000, 55500000

3)Quantity or scope

Services required at Ravensbourne are:
Facilities Management Services to include Statutory, Reactive and Planned M&E Maintenance; Building Fabric;
Maintenance: Cleaning, Security and Catering and Vending.
The campus, designed by the internationally acclaimed Foreign Office Architects, boasts:
a variety of work spaces, including social and quiet areas, high-tech creative suites, technology hubs, design studios and more… The college hosts over 1 900 students, 140 staff and a variety of visitors and events.
Other facilities include:
— free wi-fi access throughout;
— a 16 000 000 GBP industry-standard high-definition digital broadcast facility;
— 2 floors of the latest technology for 2D and 3D printing;
— research and development space, housing 100 SME businesses;
— green technologies throughout, including environmentally friendly construction materials, a green roof, solar hot water — and a biomass boiler;
— a cafe.
Estimated value excluding VAT:
Range: between 5 375 000 and 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University may require a parent company guarantee and/or a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment,training and supply chain initiatives, and social value. Accordingly the contract performance conditions may relate in particular to social and/or environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As set out in PQQ.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As set out in PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: These will be set out in the contract documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

L/RA1502

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.4.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To express interest in this procurement contact — procurement@larch.co.uk

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.3.2015