Facilities Management Tender Metropolitan Police

The supply of an integrator to manage facilities management services (FMS).

UK-London: business and management consultancy and related services

2012/S 61-099327

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metropolitan Police
Property, 8th Floor, Empress State, Empress Approach, Lillie Road, West Brompton
For the attention of: Mr Tom Martin
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611543
E-mail: Tom.martin2@met.police.uk
Fax: +44 2071611403

Internet address(es):

General address of the contracting authority: www.met.police.uk

Address of the buyer profile: www.bluelight.gov.uk

Further information can be obtained from: Bluelight e-tendering portal
Internet address: www.bluelight.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight e-tendering portal
Internet address: www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Bluelight e-tendering portal
Internet address: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The supply of an integrator to manage facilities management services (FMS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: London, United Kingdom.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 35 000 000 and 300 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This contract requirement is the first of a two phased procurement programme to implement an integrated approach for the delivery of facilities management services to the Mayor’s Office for Policing and Crime (MOPC) and potentially other organisations listed in VI.3).
The first phase of the procurement process is for the tender of a facilities management “Integrator” to provide the following services:
— Procure on behalf of the MOPC the second tier supply chain and demobilisation of the MOPC’s incumbent supply chain,
— Contract manage the second tier supply chain including enforcing appropriate sanctions, ensure rectification and implementation of steps to avoid repetition,
— Monitor and measure the performance against a performance indicator regime,
— Monitor and review data and management information available and to anticipate problems and proactively provide solutions across the supply chain,
— Report to the MOPC and provide accurate analysis of performance and resolution of issues arising,
— Exercise the professional duty of care in delivering Integrator services,
— And provide,
— An intelligent contact centre (Help Desk),
— Financial management, commercial audit & payment,
— Management information and reporting,
— Value for money and benchmarking,
— Audit of the second tier supply chain,
— Document management,
— Building management system (monitoring and management of systems, reacting to faults detected, analysing trends, reporting and recommending actions to be taken),
— Computer aided facilities management system.
The second phase of the programme will be for the procurement via the Integrator (under the terms of a call-off contract entered into under the Integrator framework) of a second tier of independent supplier contracts with best in breed (specialist) providers.
The second tier suppliers will be contracted directly with the MOPC and such suppliers shall be primarily responsible for their own performance failures. The Integrator shall not deliver any services at second tier level but will be responsible for management of the second tier. Performance of such management will be measured against second tier supplier performance as well as the provision of the other Integrator services.
Further information is given in section II.2) about the indicative scope of the second tier supplier contracts, but in summary this is expected to include: building engineering services; building fabric maintenance; cleaning and laundry; waste services; wardens; reception; security; pest control; grounds maintenance; reprographics; mail, porters; furniture; and structured cabling. As noted in section II.2), this list is not exhaustive and additional property/facilities management services may also be covered by one or more of the second tier supplier contracts.
The Integrator will not self deliver any of the services and must remain independent and impartial for audit reasons and transparency.
It is intended that the completion of the first phase procurement process will result in the establishment of a single supplier framework under which the organisations listed in VI.3) are able to call off the services of the Integrator.
It is anticipated that the call-off contract entered into by the MOPC under the framework agreement will be for a period of 7 (seven) years, plus 1 (one) year mobilisation, commencing April 2013, with a unilateral option for the MOPC to extend for no more than 3 (three) years at April 2021.

II.1.6)Common procurement vocabulary (CPV)

79400000, 79993100, 79993000, 72514100, 79411000, 79132000, 79212000, 79313000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that the call-off contract entered into by the MOPC under the framework agreement will be for a period of 7 (seven) years, plus 1 (one) year mobilisation, commencing April 2013, with a unilateral option for the MOPC to extend for no more than 3 (three) years at April 2021.
The value of MOPC expenditure on Integrator services via this call-off contract is anticipated to be between 3 500 000 GBP and 5 000 000 GBP per annum, with the result that the total estimated value of this call-off contract may be in the region of 35 000 000 GBP to 50 000 000 GBP (at March 2012 prices).
It is intended that other organisations as listed in VI.3) will have the right to call-off Integrator services under the framework agreement. However, as at the date of this notice, the MOPC are unable to give any accurate indication of the likely demand from the organisations listed in VI.3) for these services. If all organisations listed in VI.3) were to enter into call-off contracts for Integrator services on equivalent terms to the MOPC anticipated call-off contract, the aggregate estimated value of all call-off contracts entered into under the Integrator services framework agreement may be in the region of £300 million (at March 2012 prices).
The second phase of the programme will be for the procurement via the Integrator (under the terms of a call-off contract entered into under the Integrator framework) of a second tier of independent supplier contracts with best in breed (specialist) providers. The second tier suppliers will be contracted directly to the MOPC (or the organisations listed in VI.3) as applicable) but managed directly by the Integrator. Services expected to be delivered through the second tier supply chain will include:
79.99.31.00-2, 79.99.30.00 -1, 72.51.41.00-2, 90.91.00.00-9, 79.99.20.00-4, 79.71.00.00-4, 79.57.10.00-7, 98.34.11.20-2, 90.92.20.00-6, 79.52.00.00-5; 39.00.00.00.
The listed CPV codes are not an exhaustive list. Additional facilities management and property services may be phased into the second tier supply chain over the duration of the Integrator services contract.
Estimated value excluding VAT:
Range: between 35 000 000 and 300 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bonds and/or parent company guarantees may be required in appropriate circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the terms and conditions and invitation to tender (ITT) documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of a consortium bid, a legal entity must have formed by contract award stage.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: For full details of the economic capacity and technical capacity evaluation Criteria please download a copy of the pre qualification questionnaire (PQQ) by registering on the Bluelight e-Tendering portal at www.bluelight.gov.uk/mps.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire: Section B – financial and corporate information. All interested parties must review and complete. For full details of the economic and financial capacity evaluation criteria please download a copy of the pre qualification questionnaire (PQQ) by registering on theBluelight e-Tendering portal at www.bluelight.gov.uk/mps.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See pre-qualification questionnaire: Section C – technical or professional capability which interested parties must review and complete. For full details of the technical or professional capability evaluation criteria please download a copy of the prequalification questionnaire (PQQ) by registering on the Bluelight e-Tendering portal at www.bluelight.gov.uk/mps.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Criteria for choosing candidates are documented in pre-qualification questionnaire. All interested parties must review and complete. For full details please download a copy of the pre qualification questionnaire (PQQ) by registering on the Bluelight e-Tendering portal at www.bluelight.gov.uk/mps.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS2/12/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.5.2012 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.6.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

It is intended that the completion of the first phase procurement process envisaged by this contract notice will result in the establishment of a single supplier framework under which the listed organisations in VI.3) are each able to call-off contracts for the relevant Integrator services. The organisations eligible to call-off the framework agreement are:
— Mayor’s Office for Policing and Crime (MOPC),
— London Development Agency (LDA),
— Transport for London (TfL) and all its subsidiary companies. Please link below:
http://www.tfl.gov.uk/corporate/about-tfl/4510.aspx

— London Fire and Emergency Planning Authority (LFEPA),
— Royal Parks,
— London Ambulance Service (LAS),
— British Transport Police (BTP),
— Any additional GLA Members.
As at the date of this notice, the MOPC is unable to give any accurate indication of the likely demand from other associated organisations for the Integrator services.
Please note that the MOPC reserves the right not to award any contract following the procurement exercise contemplated by this notice and will not be responsible for any costs or expenses incurred by any bidder who participates in this exercise.
In addition to the Service Category numbers detailed in II.1.2) the following service category numbers also apply:
7 – Computer related services;
9 – Accounting, auditing and book keeping services.
Issues regarding the environmental and social impacts of the procurement exercise shall be addressed in the Invitation to Tender (ITT).
To register an interest in this procurement you must download a copy of the pre qualification questionnaire (PQQ) by registering on the Bluelight e-Tendering portal at www.bluelight.gov.uk/mps, complete it fully and upload it to the Bluelight e-Tendering portal by the deadline for responses. Please note your company will need to register as a supplier on Bluelight.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Metropolitan Police Service
8th Floor, Procurement Services, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: Tom.martin2@met.police.uk
Telephone: +44 2071611543
Fax: +44 2061611403

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.3.2012