Falkirk Council Grounds Maintenance Tender

Falkirk Council Grounds Maintenance Tender

Provision of a ground maintenance service within the Falkirk Council Area of Operations.

United Kingdom-Falkirk: Grounds maintenance services

2020/S 025-058090

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Falkirk Council
Postal address: Municipal Buildings, West Bridge Street
Town: Falkirk
NUTS code: UKM76
Postal code: FK1 5RS
Country: United Kingdom
E-mail: pcu@falkirk.gov.uk
Telephone: +44 1324506566

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Ground Maintenance Services

Reference number: DEV/141/20

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Falkirk Council wishes to undertake a tendering process to enter into a framework agreement with suitably experienced contractors for the provision of a ground maintenance service within the Falkirk Council Area of Operations.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Arboriculture Services

Lot No: 1

II.2.2)Additional CPV code(s)

03452000
77211300
77211400
77211500
77341000

II.2.3)Place of performance

NUTS code: UKM76
Main site or place of performance:

Falkirk Council’s area of Operations.

II.2.4)Description of the procurement:

Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of arboriculture services within the Falkirk Council Area of Operations.

The work will consist of a variety of different operations carried out on tagged trees. Details of the tree numbers and work required will be provided, along with plans showing locations of the numbered trees. There may also be a requirement to carry out works on untagged, non-surveyed trees. In this situation maps, descriptions of works, manual tree marking and site visits will provide information on the contracted operations to be completed.

All operations should comply with British Standard BS 3998:2010 and with current industry best practice. Tree work should be effectively organized and conducted to minimize any adverse effects on the trees, the site and their surroundings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: qualitative / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 205 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2020
End: 30/04/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Herbicides Treatment

Lot No: 3

II.2.2)Additional CPV code(s)

24453000

II.2.3)Place of performance

NUTS code: UKM76
Main site or place of performance:

Falkirk Council’s area of Operations.

II.2.4)Description of the procurement:

Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of a herbicides treatment service within the Falkirk Council Area of Operations.

The contractors shall comply with the health and safety regulations and requirements as detailed within the compliance schedule (Document 1 (c)) and all current codes of practice when using herbicides.

Any of the contractor’s operatives who apply herbicides must have a recognised certificate of competence issued as laid down by the Control of Pesticides Regulations 1986.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: qualitative / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2020
End: 30/04/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Grass Cutting for Rural Area

Lot No: 2

II.2.2)Additional CPV code(s)

77314000
77314100

II.2.3)Place of performance

NUTS code: UKM76
Main site or place of performance:

Falkirk Council’s area of Operations.

II.2.4)Description of the procurement:

Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of grass cutting services within the Falkirk Council Area of Operations.

Rural highway verges with an approximate total length of 525 km are to be cut to prevent the obstruction of sightlines, signage, prevent the establishment of self-set trees, inhibit the growth of weeds and prevent vegetation encroaching onto footpaths and roads. Verges are located within the boundary of Falkirk Council and shown on the ground maintenance service maps, numbered 1 to 23. These maps are located within the separately attached folder, (DEV 141 20 Ground maintenance service maps — Lot 2: Rural verge cutting maps).

Flood prevention channels and burns with an approximate total length of 9 km are to be cut the full width of the banking using a 7 Mtr long reach side arm flail to prevent the establishment of self-set trees, inhibit the growth of weeds and prevent vegetation encroaching and narrowing the watercourse and blocking grills. Burns are located within the boundary of Falkirk Council and shown on the ground maintenance service maps, numbered 24 to 45. These maps are located within the separately attached folder, (DEV 141 20 Ground maintenance service maps — Lot 2: Rural verge cutting maps).

The contract requires up to 2 complete cycles of cutting to be completed between April and October each year and each cycle to completed in no more than 6 weeks. The start date for each cycle to be provided by Falkirk Council’s designated Officer.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: qualitative / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 105 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2020
End: 30/04/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the

bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the company name given.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

A Creditsafe credit scoring check will be ran on registered company name and company number provided by the bidder. Where the

resulting credit rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract.

Minimum level(s) of standards possibly required:

Employer’s (compulsory) liability insurance = 10 000 000 GBP

Public liability insurance = 10 000 000 GBP

Product liability insurance = 10 000 000GBP

Motor insurance = 5 000 000 GBP

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/03/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/03/2020
Local time: 11:00
Place:

Falkirk.

Information about authorised persons and opening procedure:

Tender opening committee comprising procurement adviser and governance personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Estimated timing for further notices to be published: February 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

1) Bidders will be required to provide 2 examples from the past 3 years that demonstrate that they have the relevant experience to deliver the services/supplies as detailed within the ITT documentation;

2) Bidders will be required to demonstrate that they have (or have access to) the relevant plant, fleet and equipment to deliver the types of requirements detailed within the ITT documentation;

3) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract;

4) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN

ISO 9001 (or equivalent) or provide responses in relation to 4D.1.2 A through to G in the in the ESPD (Scotland) Standard Statements v1.10;

5) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS

OHSAS 18001 (or equivalent) or have within the last 12 months successfully met the assessment requirements of a construction-related scheme in registered membership of the safety schemes in procurement (SSIP) forum OR provide responses in relation to 4D.1.4a through to 4l in the ESPD(Scotland) Standard Statements v1.10;

6) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide responses in relation to: A through to G in the ESPD (Scotland) Standard Statements v1.10.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15649. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

(a) all contractors

All contractors on the framework whose cumulative level of spend is greater than 80 000 GBP during the term of the agreement will be required to provide at least 1 training/work experience opportunity. The contractor will be required to meet with Falkirk Council’s employment and training unit to discuss implementation prior to contract start.

(SC Ref:612770)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Falkirk Sheriff Court and Justice of the Peace
Postal address: Sheriff Court House Main Street Camelon
Town: Falkirk
Postal code: FK1 4AR
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/01/2020