Falkland Islands Search and Rescue Helicopter Service

Falkland Islands Search and Rescue Helicopter Service

The primary requirement is for Falkland Islands Search and Rescue Helicopter Service with consideration given to industry provision of a Support Helicopter Service.

United Kingdom-Bristol: Search and rescue helicopters

2013/S 152-265213

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Special Projects Multi-Air Platform Project Team, DE&S
Defence Equipment and Support (DE & S), Special Projects Multi Air Platforms Project Team, Yew 1a #1141, MoD Abbey Wood
For the attention of: SPMAP Commercial Deputy Manager 1
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982975
E-mail: desspmap-comrcl-depmgr1@mod.uk
Fax: +44 1179131943

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Falkland Islands Search and Rescue Helicopter Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Search and rescue helicopters. Air-rescue services. Air-sea rescue services. The primary requirement is for Falkland Islands Search and Rescue Helicopter Service with consideration given to industry provision of a Support Helicopter Service. The Authority intends to make a decision regarding its need for the Support Helicopter Service prior to Contract award and reserves the right not to contract for the Support Helicopter Service. If a Support Helicopter Service is included at contract award, the contract will include options to increase or decrease the volume of flying hours during the contract period. Compliance to all relevant International, National and Local laws, legislation and obligations applicable to this requirement is required both in the contract award procedure and during the term of any resultant contract. European Regulation (EC) 216/2008 defines search and rescue as a state activity therefore the service will be regulated through UK Government (Department for Transport).
Search and Rescue (SAR) Service
An all-weather SAR helicopter service, able to operate throughout the Falklands Islands region and in the maritime environment. The SAR service must be responsive, able to search a wide area of interest, locate and recover both military personnel (including fast jet ejectees) and civilians, and medically stabilize those casualties/survivors from all risk areas including mountainous terrain and the maritime environment. The service must support training activities and be capable of moving equipment by under-slung load (including a fire-fighting bucket) to casualties, emergency crews, and maritime shipping.
Support Helicopter (SH) Service
The secondary requirement is for a SH Service able to operate throughout the Falkland Islands region and in the maritime environment. The SH service must be able to transport a range of freight including under-slung loads and personnel.
II.1.6)Common procurement vocabulary (CPV)

35612500, 60443000, 60443100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The primary requirement is for the procurement of Falkland Islands Search and Rescue Helicopter Services, with consideration given to Industry provision of Support Helicopter Service. The Authority intends to make a decision regarding its need for the Support Helicopter Service prior to Contract award and reserves the right not to contract for the Support Helicopter Service. The planning assumption for service commencement date is no later than 01 Apr 16. The SAR Service will require helicopter(s) with a minimum rescue capacity per aircraft of 2 casualties/survivors both of which are capable of being stretchered and a minimum radius of action of 150nm. The SAR Service is required 365 days a year on a 24hr basis. The secondary requirement for a SH Service requires helicopter(s) capable of transporting personnel and freight (including internal and under-slung loads), or a mixture of both. It is anticipated that the total contract duration will be 10 years from service commencement date, with options to extend for up to a further period of 24 months. Payment will be made against service delivery.
Estimated value excluding VAT:
Range: between 100 000 000 and 150 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There will be options to extend the contract for up to a further period of 24 months and additionally the potential option for varying the levels of SH. The exercising of any options will be at the sole discretion of the contracting authority.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for any indemnity, guarantee or bank bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids are to be priced in sterling and payment will be made in sterling. Conditions relating to financing and payment will be specified in the contractual documentation.
Payment will be made electronically.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In response to the Pre Qualification Questionnaire (PQQ), applicants will be required to confirm that none of the circumstances mentioned in Regulation 23(1) of the Defence and Security Public Contracts Regulations 2011 and Article 39 of Directive 2009/81/EC affect them.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: In response to the PQQ companies are required to provide one hard copy of their audited accounts for the most recent two years. Where a consortium or association is proposed, this information must be provided for each member company. Where the Potential Provider is a subsidiary of a group, the financial information is required for both the subsidiary and the parent company.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
In response to the PQQ companies are required to confirm and provide evidence of current/recent i.e. since 1 January 2003, delivery of Search and Rescue Helicopter Services for a National Authority and/or for the Oil and Gas Industry.
Companies are required to confirm their willingness to obtain the required security clearances. Some personnel must be cleared to Security Check (SC).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: Interested suppliers are invited to apply immediately for a PQQ by contacting the Authority, details at Para I.1), with their Expression of Interest in response to this Contract Notice. Potential suppliers are required to send the Authority a completed PQQ providing information that allows the Authority to evaluate the supplier’s capacities and capabilities. Please note the deadline for the Authority’s receipt of the completed PQQ response is 12 September 2013 (12/09/13). Full details of the method for selection is set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPMAP/0038
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The SAR service is currently provided by the Authority with maintenance support provided by Industry, and the current SH service is provided by Industry. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The authority expressly reserves the following rights:
(1) Not to award any contract as a result of the procurement process commenced by the publication of this notice;
(2) In no circumstances will the authority be liable for any costs incurred by the candidates for participation, preparation and attendance at events relating to this Contract notice;
(3)The contracting authority reserves the right to require any candidate to clarify in writing any information provided in its submission and/or provide additional information (and failure to respond adequately may result in the candidate being disqualified);
(4) The contracting authority reserves the right to disqualify immediately any candidate who submits misleading or incomplete information.
Interested parties are invited to submit their expression of interest immediately to the Issuing Branch identified in Section I.1), The Pre Qualification Questionnaire will be provided upon receipt of each Expression of Interest– please note the deadline for the MoD’s receipt of the completed PQQ response is 12 September 2013 (12/09/13). The Contracting Authority is procuring this Contract on the basis of the negotiated procedure. However, in providing a PQQ interested parties must be aware that, in line with the principle of transparency, the contracting authority’s strong preference is to limit negotiation to the minimum necessary and reserves the right to limit the topics that are open for negotiation. Any matters that are non-negotiable will be identified in the documentation that is issued to short-listed bidders. Tenders and all supporting documentation must be priced in pounds sterling. Any resulting contract will be considered a contract made in England according to English law. Compliance with all relevant legislation, including but not limited to environmental and safety regulations, is required both in the contract award procedure and during the term of any resultant contract. Applicants should note that transparency requirements will be a condition of the proposed contract. Those requirements will permit the contracting authority to publish the text of the contract and information contained within tenders, subject to possible redactions at the discretion of the contracting authority. The information contained in this notice, including the CPV codes, is neither exhaustive nor binding, and may be amended at the time of issue of any further notice or notices or at any other time at the discretion of the contracting authority. Bidders may wish to note that the successful tenderer may, in particular, acquire rights and obligations arising from the contracts of employment relating to some of those people involved with the provision of search and rescue, and support helicopter if included, services on the date of the transfer of that function to the successful tenderer. The Contracting Authority may wish to acquire an option to use assets used by the bidder for the purposes of the contract where the bidder commits a serious default under the contract. GO Reference: GO-201382-DCB-5006353

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Special Projects Multi-Air Platform Project Team, DE&S
Yew 1a #1141, MoD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desspmap-comrcl-depmgr1@mod.uk
Telephone: +44 3067982975
Fax: +44 1179131943

Body responsible for mediation procedures

Special Projects Multi-Air Platform Project Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Special Projects Multi-Air Platform Project Team, DE&S

VI.5)Date of dispatch of this notice:2.8.2013