Family Fund Holiday Grants

Family Fund Holiday Grants

The Fund is looking for a travel agent to supply a wide range of UK and oversees holidays to families caring for severely disabled children living in the UK, who have received a holiday grant.

UK-York: Travel agency and similar services

2013/S 074-123823

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Family Fund
Unit 4, Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk

Internet address(es):

General address of the contracting authority: www.familyfund.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA13081

Further information can be obtained from: The Family Fund
Unit 4, Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk
Internet address: www.familyfund.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Family Fund
Unit 4, Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk
Internet address: www.familyfund.org.uk

Tenders or requests to participate must be sent to: The Family Fund
Unit 4, Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk
Internet address: www.familyfund.org.uk

I.2)Type of the contracting authority

Other: Charity
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Family Fund holiday Grants.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK wide.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Fund is looking for a travel agent to supply a wide range of UK and oversees holidays to families caring for severely disabled children living in the UK, who have received a holiday grant. Bookings should be accepted in store, online and over the telephone, and staff should be aware of the difficulties that families face when travelling with a disabled child/children. The ability to book adapted rooms, with appropriate equipment is key, where required by the family.
Protection of grant funding is a priority, so any gift card/voucher scheme must be pay on redemption or prepaid funds must be ring fenced and protected.
A full audit trail must be available, along with relevant management information and the ability to ensure that the disabled child is included on the booking.
The ability to promote the Fund’s own travel insurance policy is desirable.
Electronic order files and invoicing are required, in line with the Fund’s standard file formats.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=103756

II.1.6)Common procurement vocabulary (CPV)

63510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Fund currently awards c13,500 holiday grants per year, but this volume cannot be guaranteed. (Grants awarded are entirely dependent on who applies to us, when they apply, and what they ask for help with.)
Holiday grants during the 2013/14 financial year will be GBP 500, but this can be subject to change.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2007/S 238-289823 of 7.12.2007

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.5.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:103756)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.4.2013
Requirement: Family Fund Holiday