FCO Global Facilities Management Tender

FCO Global Facilities Management Tender

Procurement of DPS Work Package 1: Generation 2 FM Services in Asia Pacific.

United Kingdom-London: Building and facilities management services

2019/S 183-446711

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Wormleighton Craig
SW1A 2AH London
United Kingdom
Telephone: +44 2070081467
E-mail: global.fm@fco.gov.uk

Internet address(es):

General address of the contracting authority/entity: www.gov.uk/fco

Address of the buyer profile: https://fco.bravosolution.co.uk

Electronic access to information: https://fco.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Other: Diplomacy

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: yes

British Council

Cabinet Office

Crown Prosecution Service

Department for Business, Energy and Industrial Strategy

Department for Culture Media and Sport

Department for Environment Food and Rural Affairs

Department of Health and Social Care

Department for International Development

Department for International Trade

Department for Transport

Department of Work and Pensions

Food Standards Agency

Health and Safety Executive

Her Majesty’s Revenue and Customs

Home Office

Intellectual Property Office

Meteorological Office

Metropolitan Police

Ministry of Defence

National Crime Agency

Office for National Statistics

Ordnance Survey

Public Health England

Security and Intelligence Agencies

UK Research and Innovation

Visit Britain

Invest Northern Ireland

Office of the First Minister and Deputy First Minister

Scottish Enterprise

Scottish Government

Welsh Government

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Global Facilities Management and Related Services Dynamic Purchasing System including Procurement of DPS Work Package 1: Generation 2 FM Services in Asia Pacific

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 18: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Australia (Brisbane, Sydney, Canberra, Perth, Melbourne), China (Guangzhou, Beijing, Choingqing, Shanghai, Wuhan).
Hong Kong.
Indonesia (Jakarta).
Japan (Osaka, Tokyo).
Malaysia (Kuala Lumpur).
New Zealand (Auckland, Wellington).
Philippines (Manila).
Singapore.
South Korea (Seoul).
Taiwan (Taipei).
Thailand (Bangkok).
Vietnam (Ho Chi Minh City, Hanoi).

NUTS code UK

II.1.3)Information on framework agreement

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0,00 and 1 500 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s):

The Secretary of State for Foreign and Commonwealth Affairs, as represented by the Foreign and Commonwealth Office (FCO) as the authority, intends to establish a dynamic purchasing system (DPS) to allow it to procure FM service contracts across the FCO’s global estate, through specific work packages of varying geographical and service line scope.
The FCO intends to run the procurement process for the global DPS concurrently with the procurement process for the first work package in the Asia Pacific region. This first work package covers a minimum of 24 FCO locations (Posts) in a minimum of 13 countries across the Asia Pacific region.

II.1.6)Common procurement vocabulary (CPV)

7999300079993100

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC
The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision and delivery of the services to specified sites to include (but not limited to):
Managed services:
— help desk,
— performance management and reporting — management information system,
— electronic document management for the FM service,
— financial management and administration,
— procurement and supply chain management,
— quality, health and safety, environment and sustainability compliance,
— disaster recovery and contingency planning,
— landlord liaison, and
— space management.
Estates management services:
— portfolio administration,
— day-to-day property management.
Residential property management services:
— staff residential property management,
— residential property maintenance.
Hard FM services:
— building engineering services,
— building fabric services,
— specialist maintenance for security assets,
— grounds maintenance.
Soft FM services:
— cleaning services,
— room booking services,
— pest control services,
— mail and porterage,
— office support services,
— cleaning and laundry,
— security services.
Workplace services:
— workplace experience services,
— workplace utilisation services.
Project related services:
— small/minor projects direct (self) delivery by supplier,
— medium and large projects procurement and project management,
— programme management,
— design and professional building consultancy services.
Professional property and estates management services:
— valuations,
— acquisitions,
— disposals,
— asset plans,
— lease administration,
— portfolio strategy.
Estimated value excluding VAT:
Range: between 0,00 and 1 500 000 000,00 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2020. Completion 31.7.2030

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee (or similar guarantee) will be required. Full details will be set out in the selection questionnaire and the invitation to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made monthly in arrears after certification by the FCO of satisfactory service delivery.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.
Minimum level(s) of standards possibly required: As stated in tender documents.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.
Minimum level(s) of standards possibly required: As stated in tender documents.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
As stated in tender documents.
Minimum level(s) of standards possibly required
As stated in tender documents.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
As stated in tender documents.
Minimum level(s) of standards possibly required
As stated in tender documents.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: The authority reserves the right to use an e-auction at its sole discretion.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2019/S 165-410965

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2019 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

A selection questionnaire (SQ) will be made available to all prospective tenderers with the release of this OJEU Notice.
Those wishing to participate in this procurement must follow the procedure outlined in the attached procurement document. Tenderers should note that their completed SQs must be returned by 17.00 on 21.10.2019. The FCO envisages the appointment to the DPS of all tenderers who meet the selection criteria, at this stage or during the lifetime of the DPS. The FCO envisages the award of work package one (and therefore provision of all services outlined in Section II.2.1) in the Asia Pacific region) to 1 DPS supplier. Tenderers are not required to have capabilities specifically in the Asia Pacific region to gain a place on the DPS.
While the FCO will review the financial standing of all tenderers at the SQ stage, the FCO reserves the right to exclude any tenderer from bidding for future contracts awarded through the DPS in the event that they subsequently fail to maintain the criteria relating to financial standing set out in the SQ.
If a group of suppliers wish to pre-qualify as a joint venture (JV) or create a Special purpose vehicle (SPV) to deliver the services, the proposed financial structure of the JV or SPV must be provided together with the financial details set out in the SQ for each of the parent companies.
The project is assessed to be unclassified but supplier’s staff will be required to have security clearance. Staff should either have existing security clearance or be prepared to undergo UK Government clearance.
The Asia Pacific contract duration will be 5 years with an option for up to 2 additional 12 month periods. The option to extend shall follow the same parameters established for the initial contract period, unless provisions, which are intended to change, are identified at tender stage. The FCO reserves to itself the right to exercise formal options for the extension of the contract to include more of its properties in overseas locations and buildings.
The DPS is expected to have an initial duration of 10 years, with the option to extend at the authority’s discretion.
The FCO reserves the right to abandon the procurement process and not award any contract and/or to make whatever changes it sees fit to the procurement process.
The final contract shall be subject to English Law and the exclusive jurisdiction of the English courts.

The procurement document is available with the Jaggaer portal and attached to the contracts finder notice: https://www.contractsfinder.service.gov.uk/Notice/4649f887-a437-4b32-83af-712b3af34836

Documentation is available from the FCO e-procurement portal, Jaggaer (https://fco.bravosolution.co.uk/web/login.html).

Registration is required is free of charge and takes approximately 10 minutes.
Once registered, follow the onscreen instructions and navigate to project_3220 pqq_832 for full access.
The contracting authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction at its sole discretion.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.9.2019