FCO Relocation Services

FCO Relocation Services

Contract for the global movement of Heavy Baggage. Unaccompanied Air Freight (UAF) and Car Freight.

United Kingdom-London: Employee relocation services

2015/S 243-441803

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Wormleighton Craig
SW1A 2AH London
Telephone: +44 2070081467
E-mail: craig.wormleighton@fco.gov.uk

Internet address(es):

General address of the contracting authority: www.gov.uk/fco

Address of the buyer profile: www.gov.uk/fco

Electronic access to information: https://fco.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department For International Development (DFID)

British Council

Home Office (UKVI and RALON)

Metropolitan Police Service

Department For Transport (DFT)

Crown Prosecution Service (CPS)

FCO Services (FCOS)

Welsh Government

Her Majesty’s Revenue and Customs (HMRC)

Medical Research Council

UK Trade and Investment (UKTI)


OFDMFM Northern Ireland

Met Office

National Crime Agency (NCA)

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Relocation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Central Management of the contract will be in London, UK. Service delivery is required globally.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract for the global movement of Heavy Baggage. Unaccompanied Air Freight (UAF) and Car Freight.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for the movement of Heavy Baggage, Unaccompanied Air Freight (UAF), and private staff vehicles for staff posted overseas.
This contract requirement is a collaborative requirement, and whilst the Foreign and Commonwealth Office will act as the Contracting Authority, up to 15 Partners Across Government (PAG) as listed in this notice intend to use the contract.
It is anticipated that initially, 4 organisations (FCO, DFID, British Council, and NCA) will be the primary users of the contract, in terms of volume. However all departments listed may use the service for their global overseas movements.
Estimated value excluding VAT:
Range: between 28 000 000 and 40 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).

— Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ / ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page (this is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
For reference the project / itt details are as follows:
Project 640 / ITT 983.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation: https://fco.bravosolution.co.uk (requires registration) and navigate to Project 640 / ITT 983.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See tender documentation: https://fco.bravosolution.co.uk (requires registration) and navigate to Project 640 / ITT 983.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 174-316703 of 9.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Foreign & Commonwealth Office wishes to establish a new and innovative contract that can be used by the named organisations in this notice, including departments, their executive agencies and non-department public bodies and any other public body classified as ‘central government’ from time-to-time by UK government classification guidance. As at the publication of this Contract Notice the latest list of UK central government bodies can be found in the Office for National Statistics’ Public Sector Classification Guide — February 2015 (see the ‘Central Government’ worksheet in the ‘Public Sector Classification Guide — February 2015’ spreadsheet found at: http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-391109).

This new and innovative contracts will embrace and support sharing economy solutions when officers / employees are posted overseas on official business, or returning to the UK from an overseas posting where this represents value for money.

Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Foreign & Commonwealth Office intends to publish the Invitation to Tender (ITT) document and the text of any contract awarded, subject to possible redactions at the discretion of the Foreign & Commonwealth Office. The terms of the proposed contract will also permit a public sector contracting authority, entering into an enabling agreement under a contract, to publish the text of that agreement, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at: http://ccs.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Contracting Authority expressly reserves the right:
(i) not to award a contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the potential suppliers.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The Contracting Authority and Contracting Customers utilising the contract reserve the right to use any electronic portal during the life of the agreement, the Contracting Authority does not guarantee the volume of spend under any of the contracts.
The values provided in Section II.4 and Annex B are estimates only. The Contracting Authority does not guarantee the volume of spend under the contract.

From 2.4.2014 the Government introduced its new Government Security Classifications (GSC) classification scheme to replace the previous Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential providers should make themselves aware of the changes as it may impact on the requirements of this Contract. The link below to the Gov.uk website provides information on the new GSC: https://www.gov.uk/government/publications/government-security-classifications

The Contracting Authority intends to use an eTendering system in this procurement exercise.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: