Field Trial to Evaluate the Performance of Biomass Boilers

Field Trial to Evaluate the Performance of Biomass Boilers

This field trial will evaluate the in-situ performance of the boilers as well as provide data to help understand boiler operation in different applications with varying fuel types.

United Kingdom-London: Research and development services and related consultancy services

2015/S 194-352012

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change
3 Whitehall Place
For the attention of: Jonathon Foxbatt
SW1A 2AW London
Telephone: +44 3000682976

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Field trial to evaluate the performance of in-situ biomass boilers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Research and development services and related consultancy services. Research and experimental development services. Research services. Social research services. Machines and apparatus for testing and measuring. System quality assurance planning services. System quality assurance assessment and review services. Project management consultancy services. Boilers. Research and data analysis services are required to carry out a comprehensive study in to the performance of biomass boilers deployed under the Renewable Heat Incentive Scheme. This will comprise of a number of components including: review of research to date, metering of in-situ biomass boilers including site surveys, laboratory testing and data analysis.
The research is expected to be formed of an in-situ boiler field trial, for which all boilers deployed under the RHI are within scope. This field trial will evaluate the in-situ performance of the boilers as well as provide data to help understand boiler operation in different applications with varying fuel types. In-situ emissions will need to be quantified however this may be problematic on metered sites. As such additional laboratory testing will need to be carried out on similar boiler types to establish a representation of the metered boilers likely emissions. The project is due to continue monitoring for up to 2 years, however there will be contract break points at 6 and 18 months. An understanding of how metered site operators interact with their boilers will be needed to allow separation of boiler performance affected by physical factors and those created by user operation, an element of social research will be required to understand this. With the volume of data gathered through all the components of the research a significant portion of data analysis will be required. This data analysis will be conducted in the second phase of the project and at the termination of the field trial metering. There will be a requirement for the successful contractor to work with a digital delivery partner to feed data from metered site to a web based reporting tool for DECCs use, and will require some automated post processing of data to put the data into a format usable by DECC staff.

II.1.6)Common procurement vocabulary (CPV)

73000000, 73100000, 73110000, 79315000, 38540000, 72224200, 72225000, 72224000, 44621200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is to be for a period of 24 months including extension. The first phase will be for 5 months (31.3.2016). Subject to internal approvals the second phase will then go ahead for up to 15 months (31.7.2017) unless terminated or extended by the Department in accordance with the terms of the contract. There will be a contract break point following the first stage of research (expected to be end of March 2016) to allow for a decision on whether to proceed with the second stage of research and if so to allow emerging findings to inform the scope of the second stage. In order to evaluate the performance of the biomass boilers deployed under the Renewable Heat Incentive scheme a field trial is proposed, however additional phases of work including laboratory testing, and social research will form part of the project. The project will be split in to 2 phases; the initial phase (running up to the end of March 2016) will comprise the bulk of the project and will involve metering a number of boilers as well as carrying out evaluations of the metered boilers. In addition a review of relevant research into factors affecting biomass boiler performance will be required with a research gap analysis to inform the areas for further laboratory work to be carried out in phase 2. Phase 2 will involve laboratory testing to fill the research gaps as well as replicating boiler operation in the field trial sites to more accurately quantify various performance affecting factors. Social research will be carried out in phase 2 to understand the impacts of users on boiler performance; this will be restricted to the biomass boilers involved in the field trial and evaluated as part of a wider data analysis to be carried out on all the data received from the field trail. The data analysis should also include data received for other sites already metered by operators, which the successful contractor will be required to source:
Stage 1: up to 692 000 GBP (excluding VAT).
Stage 2 (if confirmed): up to 270 000 GBP (excluding VAT).
Should DECC fail to recruit a digital delivery partner to supply the web based reporting tool through the appropriate framework, the contractor will be required to source and subcontract this work. Budget set aside for this work will be:
Up to 50 000 GBP (excluding VAT).
DECC may also decide to extend the contract by up to 1 further year after July 2017.
Estimated value excluding VAT:
Range: between 692 000 and 962 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 32 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 155-285736 of 13.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.10.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.10.2015 – 14:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2015102-PRO-7143338.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dept for Energy and Climate Change
3 Whitehall Place
SW1A 2AW London
Telephone: +44 3000682976

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: