Fife Council Commercial Heating Framework

Fife Council Commercial Heating Framework

Fife Council is seeking tenders from service providers to establish a framework agreement for the Commercial Heating Servicing in public buildings.

United Kingdom-Glenrothes: Repair and maintenance services of boilers

2016/S 163-293766

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Fife Council
Fife House, North Street
United Kingdom
Telephone: +44 3451550000
NUTS code: UKM22
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Framework Agreement for Commercial Heating Servicing.

Reference number: P995745

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Fife Council is seeking tenders from service providers to establish a framework agreement for the Commercial Heating Servicing in public buildings. The contract covers all Fife Council’s public buildings including schools, halls, sports centres, older person’s homes, offices, sheltered housing complexes, etc. The plant and equipment consists of natural gas, LPG and oil fired commercial boilers, water heaters, radiant tube heaters, warm air heaters, pressurisation units and cold water booster sets, Science Lab equipment (booms, taps, bollards, fume cupboards, etc.), technical room equipment (forges, etc.), chimney sweeping, mechanical and refrigeration work to an Ice Plant, rainwater harvesting pumps, solar systems. This also includes Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature and also the maintenance of the Dunfermline Community Energy Scheme, a large district heating installation.

II.1.5)Estimated total value

Value excluding VAT: 2 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM22
Main site or place of performance:

The area administered by Fife Council.

II.2.4)Description of the procurement:

Commercial Heating Servicing.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 2 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

In 48 months time.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Gas Safe Registration;

Oftec Registration.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/09/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/09/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Due to the contract value, we will require the Contractor to identify how they can bring added value to this contract. Refer also Tender Document: Part 9, Question 4.

Examples of this added value could be in the form of:

(a) Providing training place(s) during the life of the contract. These places will be targeted at unemployed people from 16+, 18-24 year old and 25+ groups;

(b) Providing employment opportunities for unemployed individuals from 16+, 18-24 year old and 25+ groups;

(c) Providing demonstrations to suitable identified groups on the work that is being undertaken to generate future interest in employment within this field.

(SC Ref:459138).

VI.4)Procedures for review

VI.4.1)Review body

Fife Council
Fife House, North Street
United Kingdom
Telephone: +44 3451550000Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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