Fife Council Exhibition Services Tender

Fife Council Exhibition Services Tender

Design and construction of exhibition stands at various events throughout the UK.

United Kingdom-Glenrothes: Fair and exhibition organisation services

2020/S 162-395353

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Fife Council
Postal address: Fife House, North Street
Town: Glenrothes
NUTS code: UKM72 Clackmannanshire and Fife
Postal code: KY7 5LT
Country: United Kingdom
Contact person: Sheila Gray
E-mail: sheila.gray@fife.gov.uk
Telephone: +44 3451550000
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Exhibition Services

Reference number: 12666

II.1.2)Main CPV code

79956000 Fair and exhibition organisation services

II.1.3)Type of contract

Services

II.1.4)Short description:

The purpose of this contract is to provide design and construction of the exhibition stands at various events throughout the UK. This will involve liaising with participating companies, organisations or individuals and the stand manager for each event. The main focus will be on the construction (build-up and break-down) but there will be a design requirement which will vary depending on the event.

II.1.5)Estimated total value

Value excluding VAT: 160 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

39154100 Exhibition stands
39154000 Exhibition equipment

II.2.3)Place of performance

NUTS code: UKM72 Clackmannanshire and Fife
Main site or place of performance:

Various locations in Scotland.

II.2.4)Description of the procurement:

The purpose of this contract is to provide design and construction of the exhibition stands at various events throughout the UK. This will involve liaising with participating companies, organisations or individuals and the stand manager for each event. The main focus will be on the construction (build-up and break-down) but there will be a design requirement which will vary depending on the event.

In some cases the purpose of the exhibition will be to promote Fife with respect to particular themes such as engineering/manufacturing, food and drink or renewable energy. It should be noted that with the current situation around Covid it is unsure how this service will proceed in the future as there is no way to predict how this will continue to affect work practices but this framework is being put in place to ensure Fife Council have provision when and where required.

In addition to the exhibition programme, there are a number of other public or community events including local conferences, information events and the Council’s pavilion at the Open Golf where exhibition stands will be required.

The requirement relates to the aim of the Council plan under the Inclusive Growth and Jobs area, it will help to improve investment, growth and participation by businesses, people and communities, in the aim to support businesses to grow and to make sure that communities benefit from new business investment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Range of services / Weighting: 10
Quality criterion – Name: Design and creativity / Weighting: 10
Quality criterion – Name: Exhibition project plans / Weighting: 10
Quality criterion – Name: Approach to project management / Weighting: 20
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Extension periods of 2 x 12 months allowed for.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/09/2020
Local time: 12:00
Place:

WWW.publiccontractsscotland.gov.uk

Information about authorised persons and opening procedure:

Two officers from Fife Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=628146

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:628146)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Kirkcaldy Sheriff Court
Postal address: Sheriff Court House Whytescauseway
Town: Kirkcaldy
Postal code: KY1 1XQ
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/08/2020