Film Production Services Contract 2020-2023

Film Production Services Contract 2020-2023

Film production companies for an annual exhibition at the National Maritime Museum.

Contract summary


  • Motion picture and video production services – 92111000

Location of contract


Value of contract

£25k – £50k

Published date

02 April 2020

Closing date

24 April 2020

Contract start date

18 May 2020

Contract end date

07 September 2023

Contract is suitable for SMEs?


Contract is suitable for VCSEs?




Royal Museums Greenwich (RMG) is seeking film production companies for an annual exhibition at the National Maritime Museum (NMM).

NMM is part of RMG which has four sites – the Royal Observatory (ROG), Cutty Sark (CS) and the Queen’s House (QH). These world-class attractions sit at the heart of maritime Greenwich, a UNESCO World Heritage Site.

RMG attracts over 2.5 million visitors each year and is one of London’s top 10 visitor attractions – the place to discover sea and space exploration, pioneering architecture, art and royal history.

In 2018 the National Maritime Museum opened the Photography Gallery. This temporary exhibition space of 265sqm houses the Insight Investment Astronomy Photographer of the Year (IIAPY) exhibition.

Exhibition background:

IIAPY is the world’s largest astrophotography competition of its kind. Every year we ask photographers from around the world to send in their best images of celestial spectacles. 100 of the best shortlisted and winning images are displayed in our annual exhibition at the NMM. Each IIAPY exhibition is open September – April.

Scope of services:

We are seeking experienced film production companies to create three talking heads films of winning entrants for our forthcoming annual IIAPY exhibition and six social media edits. We are looking to create a framework agreement with a number of suppliers (number unknown) for a three-year contract 2020-23, with the possibility of extension subject to supplier performance.

The films will introduce visitors to the human story behind the photos and showcase their skills, experience and interests. Social media edits will grab audience attention online to promote the exhibition and competition.

It is essential that the contractors have a proven track record of:

Relevant experience: experience in film production for exhibitions in the museum sector, in at least three contracts within the last three years, that have been successfully and substantially completed and that are similar to the proposed works.

Capacity: the Tenderer is required to demonstrate that it has adequate resources and capacity net of current commitments (including receipt of letters intendent) and works in progress to ensure it can satisfactorily perform the contract that is the subject of this tender. The tenderer must commit to being available May-August each year should they be selected for the framework agreement.

We recognise that the films may be harder to produce this year and welcome creative proposals around travel and social distancing limitations.


About the buyer

Contact name

Alysia Calderwood


Park Row
SE10 9NF





Other information


Please follow this link to view the notice.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The appointed contractors will be contracted on a framework agreement to produce three exhibition films and six social media edits per year.

Maximum spend per annum is £15,000.


Deadline: 24 April 2020;
Evaluate and appoint: 27 April – 15 May 2020
Kick-off: 18 May 2020

Estimated dates for three year contract:
– 18.05.2020-10.09.2020
– 17.05.2021-09.09.2021
– 16.05.2022-08.09.2021


How to apply

Please apply directly to the buyer using the contact details provided, or follow the instructions given in the notice description or information section.