Film Scanning and Digitisation Tender

Film Scanning and Digitisation Tender

Supplier Framework for film scanning, digitisation and restoration.

United Kingdom-London: Motion picture and video services

2020/S 233-576588

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: British Film Institute
Postal address: BFI, 21 Stephen Street
Town: London
Postal code: W1T 1LN
Country: United Kingdom
Contact person: Stephen Adams
Telephone: +44 2079574849
Internet address(es):
Main address:
Address of the buyer profile:


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


Film Scanning, Digitisation and Restoration (FSDR)


Reference number: 2020/232

II.1.2)Main CPV code

92100000 Motion picture and video services

II.1.3)Type of contract


II.1.4)Short description:

The British Film Institute (BFI) aims to make its moving image collections available to audiences through the widest range of platforms and technologies. To help achieve these objectives the BFI is updating its supplier framework. The requirements of this tender are for film scanning, digitisation and restoration from archival film elements. The BFI is seeking to augment the technical capacity within its archive and content departments by engaging external facilities to be part of a trusted supplier framework.


II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance

NUTS code: UKH23 Hertfordshire
Main site or place of performance:



II.2.4)Description of the procurement:

The BFI are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production, and include examples of an extremely wide range of formats and systems. While the BFI maintains considerable expertise and machinery to support and preserve these formats. This tender seeks a greater range and capacity through commercial provision.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract term shall be from Thursday 1 April 2020 for a period of 3 years with an option to extend by up to a further 1 year subject to satisfactory performance of the contractor and at the sole discretion of the BFI.


II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Expressions of interest will only be accepted via the BFI’s In-Tend portal at


Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:



III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The duration of this framework is a maximum of 4 years.


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.7)Conditions for opening of tenders

Date: 13/01/2021
Local time: 12:00

Tenders are submitted electronically via our In-Tend portal and, due to current restrictions, will be opened remotely by two members of the BFI Procurement Team after the closing time (12.00 midday on Wednesday 13 January 2021) has passed.


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the end of the current framework agreement which is maximum of 4 years.


VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: BFI
Postal address: 21 Stephen Street
Town: London
Postal code: W1T 1LN
Country: United Kingdom
Internet address:

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:



VI.5)Date of dispatch of this notice: