Film Tender Derry

Film Tender Derry

Theatre of witness request for tender – filmic work. Film and edit video inserts for 2 theatre of witness productions in Northern Ireland and the Border Counties in 2012 and 2013.

UK-Derry: film

2012/S 87-143197

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

The Playhouse
5-7 Artillery Street
For the attention of: Emma Stuart
BT48 6RG Derry Londonderry
UNITED KINGDOM
Telephone: +44 2871268027
E-mail: emmastuart@derryplayhouse.co.uk
Fax: +44 2871261884

Internet address(es):

General address of the contracting authority: http://www.derryplayhouse.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25707

Further information can be obtained from: The Playhouse
5-7 Artillery Street
For the attention of: Emma Stuart
BT48 6RG Derry, Londonderry
UNITED KINGDOM
Telephone: +44 2871268027
E-mail: emmastuart@derryplayhouse.co.uk
Fax: +44 2871261884
Internet address: http://www.derryplayhouse.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Playhouse
5-7 Artillery Street
For the attention of: Emma Stuart
BT48 6RG Derry, Londonderry
UNITED KINGDOM
Telephone: +44 2871268027
E-mail: emmastuart@derryplayhouse.co.uk
Fax: +44 2871261884
Internet address: http://www.derryplayhouse.co.uk

Tenders or requests to participate must be sent to: The Playhouse
5-7 Artillery Street
Contact point(s): Theatre of Witness
For the attention of: Emma Stuart
BT48 6RG Derry, Londonderry
UNITED KINGDOM
Telephone: +44 2871268027
E-mail: emmastuart@derryplayhouse.co.uk
Fax: +44 2871261884
Internet address: http://www.derryplayhouse.co.uk
I.2)Type of the contracting authority
Other: Community Theatre
I.3)Main activity
Other: Education/Theatre/Dance/Arts
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Theatre of witness request for tender – filmic work.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Northern Ireland and Border Counties.

NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Film and edit video inserts for 2 theatre of witness productions in Northern Ireland and the Border Counties in 2012 and 2013.
Film and edit two high quality multi-camera live performance films of 2 theatre of witness productions touring Northern Ireland and the Border Counties as well as supplementary documentary footage for a new web site during 2012 and 2013.
II.1.6)Common procurement vocabulary (CPV)

44176000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Film and edit video inserts for two theatre of witness productions in Northern Ireland and Border Counties in 2012 and 2013. Film and edit 2 high quality multi-camera live performance films of 2 theatre of witness productions touring Northern Ireland and the Border Counties as well as supplementary documentary footage for a new web site during 2012 and 2013.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Installment Payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 19.6.2012 – 10:00

Place:

Theatre of Witness Room, The Playhouse, 5-7 Artillery Street, Derry, Londonderry, BT48 6RG, UNITED KINGDOM.

Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This is a project financed by the European Union, European Regional Develoment Fund.
A project supported by PEACE III Programme managed for the Special EU Programmes Body by the Community Relations Council/Pobal Consortium.
VI.3)Additional information
To receive a Tender specification and documentation or further information please contact:
Ms. Emma Stuart.
Programme Co-ordinator.
Theatre of Witness.
The Playhouse.
5 – 7 Artillery Street
Derry/Londonderry.
Northern Ireland.
T + 44 2871268027.
F + 44 28 71261884.

Email to emmastuart@derryplayhouse.co.uk.
Upon receipt of the documentation please acknowledge receipt of same by contacting the above office.
Prices should be stated as an all in price excluding VAT but with VAT stated separately, if applicable.
Final date for submission of completed tenders is 5:00 pm on Monday 18.6.2012, a hard copy and electronic version of the tender is required.
Also required is at least 2 examples of previous relevant work on DVD.
Facsimile or late tenders will not be accepted.
(MT Ref:88576).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.5.2012