Finance and HR Support Services Contract

Finance and HR Support Services Contract

The SSRO is seeking to award a contract for the provision of outsourced Finance and HR Support services.

Contract summary


  • Software package and information systems – 48000000

Location of contract


Value of contract


Published date

14 January 2019

Closing date

13 February 2019

Contract start date

01 August 2019

Contract end date

31 July 2022

Contract is suitable for SMEs?


Contract is suitable for VCSEs?




The Defence Reform Act 2014 established the Single Source Regulations Office (“SSRO”) as an independent regulator of the UK Government’s procurement of single source military equipment and services. The SSRO is the custodian of the single source procurement framework and has a number of functions under the Act and the Single Source Contract Regulations 2014.
The SSRO is seeking to award a contract for the provision of outsourced Finance and HR Support services. The SSRO requires these services to ensure the efficient and effective discharge of its functions.
The Finance and HR Support services which the SSRO requires are summarised in the table below:

Required Service

Finance service
Financial Accounting Services: maintain the integrity of the financial database and chart of accounts by undertaking periodic housekeeping and reconciliation routines on the General Ledger.

Management Accounting Service: maintain the integrity of the structures (e.g. chart of accounts, activity centre structure, journal definitions) within the financial database.

Resource accounts: ensure this element of the Annual Report and Accounts provides a true and fair view of the SSRO’s financial position at the time of the preparation of the accounts.

Payments to suppliers and employees: provision of a payments service via a secure environment within the parameters of available systems controls, for the upload of purchase ledger transactions, through to the production and dispatch of the required payment instrument, (including BACS and CHAPS).

Payroll service
Delivery of a payroll service that is legally compliant with all relevant HMRC submissions completed. The SSRO has 1 monthly payroll and its current resource is circa 50 employees.

HR service
Delivery of a fully managed integrated HR service that provides HR administration functions including self-service functionality.

The SSRO is seeking to award the above outsourced service(s) to a contractor, which will run for a minimum term of 3 years.


About the buyer

Contact name

The Single Source Regulations Office


3rd Floor, Finlaison House,
15-17 Furnival Street





Other information



Finance & HR Services ITT.docx

Appendix 1: Brief

Appendix 1 Brief.docx

Appendix 2: Response to Tender Questions

Appendix 2 Response to Tender Questions.docx

Appendix 3: Pricing Schedule

Appendix 3 Pricing Schedule.docx

Appendix 4: KPI – Service Standards

Appendix 4 KPI – Service Standards.docx

Appendix 5: Standard Terms and Conditions for Services

Appendix 5 Standard Terms and Conditions for services.docx

Appendix 6: Form of Tender

Appendix 6 Form of Tender.docx

Appendix 7: Statement of Conduct

Appendix 7 Statement of Conduct.docx


How to apply

Please apply directly to the buyer using the contact details provided, or follow the instructions given in the notice description or information section.