Finance, Payroll and Purchasing System Requirement

18 Finance/Payroll/Procurement power users, 9 HCM Power Users and, 1200 users of the employee self-serve portal/app.

Finance, Payroll and Purchasing System

Blackpool and Fylde College

Contract summary



  • Business transaction and personal business software package – 48400000

Location of contract


Value of contract

£600,000 to £750,000

Procurement reference


Published date

12 October 2022

Approach to market date

24 October 2022

Contract start date

1 April 2023

Contract end date

31 March 2028

Procedure type

Restricted procedure (above threshold)

Contract is suitable for SMEs?


Contract is suitable for VCSEs?





B&FC employs around 1,000 staff and runs separate on-premises HR (Zellis) and Financial (Advanced Business Solutions) systems the ideal solution would be a single modular system for all these functions.
18 Finance/Payroll/Procurement power users, 9 HCM Power Users and, 1200 users of the employee self-serve portal/app.
Non-Functional Requirements
Ideally in use at several peer, reference organisations
Cloud/Hybrid cloud deployment
Cross-Functional Requirements
Out of the Box workflows for common processes such as new suppliers, payment requests, manual sales/credit notes, journal and user access requests, new employee requests.
Low/No Code workflow development capability
Case management and case work-loading
Tight modular integration between Finance, Payroll and HR.
Fully functional and easy to use Employee Self Service portal for desktop and mobile.
Flexible Reporting and dashboards and/or a data warehouse to act as a PowerBI data-source provided.
Automated insights to highlight anomalies/trends and key areas for improvement.
Integration into a digital signature platform such as Adobe Sign.
Online knowledge base or integrated help and advice.
Delegation authority based on rules and absence.
Finance Functional Summary
OCR data collation from source documents
Auto invoice/receipt matching
Debt Management function inc. debt dashboard, letter/email templates, credit limit prompts, contact notes and diary reminders
Cashflow forecasting and key metric calculation
Bank account data integration
Integrated Tax reporting inc. partial exemption.
MTD compliant outputs
Financial Planning – Budget and forecasting
Contract/Supplier Management and reporting
Seamless P2P/eProcurement
Payroll/HR Functional Summary
The functions below are indicative of the scope of the solution B&FC seeks to acquire.
Talent Acquisition (Recruitment, Selection, On-Boarding)
Talent Management
Performance Management
Attendance Management
Organisation Management with succession planning and easy to maintain hierarchy, with post-to-post transfer, (employees must be able to hold more than one post concurrently.)
Learning Management System
Technical Functional Summary
All systems must support Azure AD-based SSO for authentication and user provisioning/de-provisioning
HR system must be able to act as the authority for employee user account provisioning/de-provisioning into an IAM system, such as Microsoft Identity Manager
Finance system must be able to integrate with our on-prem student information system (Tribal EBS)
Browser-based interface for all users is desirable
Next Steps
If your organisation would like to express an interest please email with full contact details. Interested parties can also register on B&FC’s Intend Portal in preparation for the live procurement.https://in- .


More information


Spend profile

Financial year Budget
2022/2023 £150,000



How to apply


Follow the instructions given in the description or the more information section.


About the buyer


Contact name

Paul Lindley


Ashfield Road