Finance and Purchase to Pay Software System – Framework Agreement
Powys County Council is seeking to establish a 3 Lot, multi supplier (Lots 2 and 3 only) Services Framework for provision of Financial Management IT Systems.
United Kingdom-Llandrindod Wells: Software package and information systems
2017/S 177-362575
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Contact person: Mary Salmon
Telephone: +44 01597826000
E-mail: mary.salmon@powys.gov.uk
NUTS code: UKL24Internet address(es):Main address: www.powys.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
PQQ — Finance and Purchase to Pay Software System.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Powys County Council (PCC) is seeking to establish a 3 Lot, multi supplier (Lots 2 & 3 only) Services Framework for provision of Financial Management IT Systems. The Systems shall, inter alia, include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.
See section VI.3 below for details of the permissible users of the Framework and instructions to access/download further information.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.1)Title:
Finance System including Purchase to Pay
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Lot 1 will be awarded to single supplier.
The System will be Cloud based, i.e. the infrastructure will be the responsibility of the Supplier.
PCC may, subject to the requisite approvals, proceed to call off services under this Lot 1, post the appointment of the successful supplier.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.1)Title:
Finance System including Purchase to Pay
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Lot 2 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.
The System will be Cloud based, i.e the infrastructure will be the responsibility of the Supplier.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.1)Title:
Finance System including Purchase to Pay
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Lot 3 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.
The infrastructure will be the responsibility of the Purchaser i.e. the software solution will on premise or hosted by the Purchaser.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.5)Information about negotiation
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
Powys County Council (PCC) is procuring the Framework on behalf of itself Welsh Public Bodies.
Welsh Public Bodies as identified below.
No minimum volume or value of services is guaranteed. Services will be ‘called off’ on an as required basis.
Each Lot will be evaluated & awarded on a separate basis.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
PCC reserves the right to establish the Framework in whole or in part.
PCC reserves the right to annul the tendering process and not establish the Framework / award any contract.
Contract performance conditions may relate to social, economic and environmental considerations.
All documents to be priced in GBP and all payments made in GBP.
Welsh Public Bodies as defined for the purposes of this PQQ.
Pembrokeshire College.
Isle of Anglesey County Council.
Bridgend County Borough Council.
Blaenau Gwent County Borough Council.
City of Cardiff Council.
Caerphilly County Borough Council.
Carmarthenshire County Council.
Conwy County Borough Council.
Ceredigion County Council.
Denbighshire County Council.
Flintshire County Council.
Gwynedd Council.
Merthyr Tydfil County Borough Council.
Mid & West Wales Fire & Rescue Service.
Monmouthshire Council.
Neath Port Talbot County Borough Council.
Newport City Council.
Pembrokeshire County Council.
Powys County Council.
Rhondda Cynon Taf County Borough Council.
Swansea City & County Council.
Torfaen County Borough Council.
Vale of Glamorgan Council.
Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70553
(WA Ref:70553).
VI.4.1)Review body
County Hall
Llandrindod Wells
LD1 5LG
United Kingdom
Telephone: +44 01597826000
VI.5)Date of dispatch of this notice: