Finance Software Tender

Finance Software Tender

Provision of a Financial Management and Reporting Information Solution.

UK-Egham: financial analysis and accounting software package

2012/S 95-157831

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Holloway and Bedford New College
Egham Hill
Contact point(s): https://in-tendhost.co.uk/rhul/
TW20 0EX Egham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.rhul.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/rhul/

Electronic access to information: https://in-tendhost.co.uk/rhul/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/rhul/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Financial Management and Reporting Information Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Royal Holloway, University of London are looking to implement a Financial Management and Reporting Information Solution. The selected supplier will work in partnership with the College to design and implement a new financial management and reporting information service which, complying with all legal and HEFCE requirements will meet the ongoing and future needs of the College.
II.1.6)Common procurement vocabulary (CPV)

48440000, 48441000, 48442000, 48443000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Colleges requirements for the solution will include the following:
— production of a system solution design, prepared in consultation with key stakeholders and consistent with the Colleges financial policies and processes,
— implementation and configuration of the suppliers system on specified infrastructure, including transfer of knowledge to the College,
— integration services with other core College systems, to improve provision of end-to-end services,
— project management and consultancy provision to ensure a successful implementation,
— support and maintenance of the software solutions/applications once they have been implemented.
The College expects the contract term will be for a period of 5 years from contract award and will be extendable by one or more subsequent terms up to a maximum additional term of 2 years.
The total value of the contract will depend on the contracted term. ie 5 years plus possible extensions, but is expected to be in a range between 600 000 GBP and 700 000 GBP exclusive of VAT.
Estimated value excluding VAT: 700 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The College reserves the right to require deposits or guarantees as appropriate security. Further details will be provided in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The successful bidder for the contract will be required to enter into a contract with the College which will specify the payment terms over the life of the contract. Further details will be provided in the tender documents. There is no payment associated with the provision of PQQ response.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium wishes to bid the College will enter into a contract with the nominated lead organisation and all members of the consortium and require that each party undertakes joint and severable liability irrespective of the form the grouping takes.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ.
Minimum level(s) of standards possibly required: Refer to PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ.
Minimum level(s) of standards possibly required:
Refer to PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The College reserves the right to limit the number of supplies who will be invited to participate in the tender to a maximum of 8 on a basis of their responses to the PQQ provided they satisfy the minimum standards as set out. The assessment and marking scale are set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RHUL/ FMRIS/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.6.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2012