Finance Support Delivery Partner for Ministry of Defence

Finance Support Delivery Partner for Ministry of Defence

The authority, led by the UK MOD’s Defence Equipment and Support and Submarine Delivery Agency is notifying the market of a procurement to appoint a finance support delivery partner.

United Kingdom-Bristol: Accounting and auditing services

2020/S 159-389215

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, DE&S Mat Strat, DE&S Mat Strat
Postal address: MOD Abbeywood, Spruce 2B
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Charlotte Fowler
E-mail: charlotte.fowler107@mod.gov.uk
Telephone: +44 3067988040

Internet address(es):

General address of the contracting authority/entity: https://des.mod.uk/

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Finance Support Delivery Partner

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Financial services: Insurances services
Main site or location of works, place of delivery or of performance: Bristol, City of.

NUTS code UKK11 Bristol, City of

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Accounting and auditing services. The authority, led by the UK MOD’s Defence Equipment and Support (DE&S) and Submarine Delivery Agency (SDA) is notifying the market of a procurement to appoint a finance support delivery partner.

II.1.6)Common procurement vocabulary (CPV)

79210000 Accounting and auditing services

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The successful tenderer is obliged to subcontract the following share of the contract through the procedure set out in Title III of Directive 2009/81/EC: minimum percentage: 0,0(%) maximum percentage: 30,0(%) of the value of the contract.
The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This procurement will meet the requirements for an initial 24 months, with one 12-month option year (24+12).

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Electronic trading: tenderers must note the mandatory requirement for electronic trading using the contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall be made via CP&F. You can find details at http:/www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenderers will be asked to declare during invitation to tender stage the details of their proposed bidding model, including details of any consortium, if applicable. Please note that the authority may require the consortium to assume a specific legal form if awarded the contract, to the extent that it is necessary for the satisfactory performance of the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

SC clearance required for personnel or working towards this — to be updated with detailed content.
The MOD has a duty to protect itself from Cyber threats and this is extended to suppliers we engage with. The MOD, working together with Industry and other Government Departments, has developed a more robust Cyber Security Model, as an extension to the Government Cyber Essentials Scheme and under the umbrella of the Defence Cyber Protection Partnership (DCPP). All key contractors must have the cyber security controls specified in DEF-STAN 05-138 (Cyber Security for Defence Suppliers), as appropriate to the cyber risk level in the contract.
The Authority has determined the level of risk to be moderate (reference RAR-X24A58MW) as defined in the DEF-STAN 05-138. In order to do business with the MOD you must have cyber security controls as required above.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 1.10.2020
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: This will be detailed in the dynamic pre-qualification questionnaire (DPQQ)
Minimum level(s) of standards possibly required: The estimated contract value is GBP 15 million over a the 2-year period inclusive of one potential option year. If the estimated annual contract value (GBP 5 million) is greater than 40 % of the contractor or contractor group turnover, the authority reserve the right to exclude the supplier from selection to tender unless the supplier provides a statement that it is willing to provide the authority with an indemnity, guarantee or bank bond (in a form that satisfies the authority).

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
This will be detailed in the dynamic pre-qualification questionnaire (DPQQ).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the DPQQ to provide information that allows the authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III of this contract notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCDT/662

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2020/S 026-060261 of 6.2.2020

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2020 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: R5XBRS9SUP.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

Go reference: GO-2020812-DCB-16942006.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, DE&S Mat Strat, DE&S Mat Strat
Town: Bristol
Country: United Kingdom
E-mail: charlotte.fowler107@mod.gov.uk
Telephone: +44 3067933824

Body responsible for mediation procedures

Official name: Ministry of Defence, DE&S Mat Strat, DE&S Mat Strat
Town: Bristol
Country: United Kingdom
E-mail: charlotte.fowler107@mod.gov.uk
Telephone: +44 3067933824

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence
Town: Bristol
Country: United Kingdom
E-mail: charlotte.fowler107@mod.gov.uk
Telephone: +44 3067933824

VI.5)Date of dispatch of this notice:

12.8.2020