Finance Support Partner for Defence Equipment and Support

DE&S is seeking to place a contract that should enable direct resource support from appropriately qualified and experienced individuals to cover specific assignments.

United Kingdom-Bristol: Accounting and auditing services

2020/S 099-238547

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Ministry of Defence, Agencies/Misc, Other
Postal address: MOD Abbey Wood
Town: Bristol
NUTS code: UKK1
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Alex Postlethwaite
E-mail: alex.postlethwaite102@mod.gov.uk
Telephone: +44 3067937556

Internet address(es):Main address: https://www.gov.uk/government/organisations/defence-equipment-and-support/about

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contracts.mod.uk/delta

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Finance Support Partner

II.1.2)Main CPV code

79210000

II.1.3)Type of contract

Services

II.1.4)Short description:

The UK MOD’s Defence Equipment and Support (DE&S) is notifying the market of a procurement to appoint a finance support partner.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK1

Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area

II.2.4)Description of the procurement:

DE&S is seeking to place a contract that should enable direct resource support from appropriately qualified and experienced individuals to cover specific assignments, and for task-based activities with clearly defined deliverables in a fixed time period.

The range of services to be provided includes:

— financial accounting — transaction analysis and processing,

— accounting treatment advice and analysis – of extant contracts and planned,

— management accounts reporting,

— inventory accounting,

— annual accounts and reports,

— audit and compliance services – internal control and compliance (ISO9001),

— forensic accounting,

— systems accounting advice and support.

This arrangement will exclude project cost modelling and support to P3M Earned Value Management (EVM) related activities which are already provided for in other DE&S delivery partner contracts.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This procurement will meet the requirements for DE&S for an initial 24 months, with two 12-month options (24 + 1 2+ 12).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 026-060261

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/07/2020

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: JQ5VU6TCK4. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 3 July 2020 17.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call 0800 282 324. Go reference: GO-2020519-DCB-16588625

VI.4)Procedures for review

VI.4.1)Review body

Official name: Ministry of Defence, Agencies/Misc, Other
Postal address: MOD Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/05/2020