Finance System for Berkshire Healthcare NHS Foundation Trust

Finance System for Berkshire Healthcare NHS Foundation Trust

This includes (but is not limited to): General Ledger, Accounts Receivable (including automatic debtor invoice issuing and credit control), Accounts Payable (including scheduled and periodic payments), Purchase Orders (including catalogue capability, punch-out and marketplace connectivity).

United Kingdom-Theale: Financial analysis and accounting software package

2014/S 021-032646

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Berkshire Healthcare NHS Foundation Trust
Unit 7, Ely Road
For the attention of: Tim Shannon
RG7 4BQ Theale
UNITED KINGDOM
Telephone: +44 1189167975
E-mail: tim.shannon@berkshire.nhs.uk
Fax: +44 1189167972

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Foundation Trust
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Finance System for Berkshire Healthcare NHS Foundation Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Berkshire
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of a finance system for Berkshire Healthcare NHS Foundation Trust. This includes (but is not limited to): General Ledger, Accounts Receivable (including automatic debtor invoice issuing and credit control), Accounts Payable (including scheduled and periodic payments), Purchase Orders (including catalogue capability, punch-out and marketplace connectivity), Stock Management, Cash Management, Fixed Assets and Inventory Register, Charitable Fund Accounting, Lease Contract Accounting (including automatic accruals and prepayments), Capital Accounting (including capital charges planning, forecasting and modelling), and Remote Hosting.
II.1.6)Common procurement vocabulary (CPV)

48440000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Options for 2 x 12 month extensions.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

We reserve the right to require deposits and guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: TO DOWNLOAD A PQQ Register your company on the eSourcing portal (this is only required once): – browse to the ESourcing Portal:
https://www.nhssourcing.co.uk/bhft/web/login.shtml

and click the link to register, – accept the terms and conditions and click ‘continue’, – enter your correct business and user details, – note the username you chose and click ‘save’- when complete, – you will shortly receive an email with your unique password (please keep secure). Login to the portal with the username/password: – click the ‘PQQ/ITTs open to all suppliers’ link (these are Pre-Qualification Questionnaires or tenders open to any registered suppliers), – click on the relevant PQQ/ITT to access the content, – click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ into your My PQQ/My ITTs page (this is a secure area reserved for your projects only), – you can now access any of the attachments by clicking the ‘Settings and Buyer Attachment’ in the ‘Actions’ box.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See III.2.1 above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See III.2.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Evaluations will be based on Pre-Qualification Questionnaire responses.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BHFT 0044
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.1.2014