Finance Systems’ Licensing and Support Tender

Finance Systems’ Licensing and Support Tender

The commission is seeking to engage a suitably qualified and experienced contractor to provide licensing and support services for its finance systems.

United Kingdom-Manchester: System and support services

2020/S 059-142750

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Equality and Human Rights Commission
Postal address: 3rd Floor Arndale House, Arndale Centre
Town: Manchester
NUTS code: UKD
Postal code: M4 3AQ
Country: United Kingdom
Contact person: Mr Hywyn Pritchard
E-mail: procurementhelpdesk@equalityhumanrights.com
Fax: +44 1618298110
Internet address(es):Main address: http://www.equalityhumanrights.com

Address of the buyer profile: http://www.equalityhumanrights.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=2d2da12e-b86a-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=2d2da12e-b86a-ea11-80ff-005056b64545

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Social protection

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EHRC 1920-42 Finance Systems’ Licensing and Support

Reference number: DN472142

II.1.2)Main CPV code

72250000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Commission is seeking to engage a suitably qualified and experienced contractor to provide licensing and support services for its finance systems. Services will include and not be limited to software training, best practice advice and guidance about upgrading and patching. The contractor will also source software patches and provide timely notifications regarding systems’ maintenance. Support extends to the Commission’s in-house ICT service desk acting as a second and third line support service. Consequently the contractor can expect to have contact with the Commission’s IT department as well as the Finance Department’s users.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD
NUTS code: UKI
NUTS code: UKL
NUTS code: UKM

II.2.4)Description of the procurement:

The Commission is seeking to engage a suitably qualified and experienced contractor to provide licensing and support services for its finance systems. Services will include and not be limited to software training, best practice advice and guidance about upgrading and patching. The contractor will also source software patches and provide timely notifications regarding systems’ maintenance. Support extends to the Commission’s in-house ICT service desk acting as a second and third line support service. Consequently the contractor can expect to have contact with the Commission’s IT department as well as the Finance department’s users.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/05/2020
End: 21/05/2022
This contract is subject to renewal: yes
Description of renewals:

The initial terms if for 24 months with a renewal option for two additional periods of up to 12 months each, subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

The COVID-19 outbreak has given rise to an urgent need to provide support and licensing to its finance systems to ensure business continuity. This does not give the Commission sufficient time to comply with the standard open procedure timescales for this procurement. The Commission considers this to be a state of urgency which it has duly substantiated. Accordingly the Commission is using accelerated time limits permitted under the Public Contracts Regulations 2015 (regulation 27(5)) for the open procedure in respect of this procurement.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/04/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/04/2020
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Commmission for Equality and Human Rights
Postal address: Fleetbank House, 2-6 Salisbury Square
Town: London
Postal code: EC4Y 8JX
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2020