Financial Audit Services for Northern Ireland Audit Office

Financial Audit Services for Northern Ireland Audit Office

The Northern Ireland Audit Office (NIAO) is seeking to establish contracts for financial audit services to be allocated in 7 lots.

United Kingdom-Belfast: Financial auditing services

2013/S 135-234425

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Audit Office
106 University Street
Contact point(s): Northern Ireland Audit Office
For the attention of: The Procurement Manager
BT7 1EU Belfast
UNITED KINGDOM
Telephone: +44 2890251065
E-mail: procurement@niauditoffice.gov.uk
Fax: +44 2890251051

Internet address(es):

General address of the contracting authority: http://www.niauditoffice.gov.uk/

Address of the buyer profile: http://www.niauditoffice.gov.uk/

Electronic access to information: http://www.niauditoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Financial Audit Services on behalf of the Northern Ireland Audit Office.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Audit Office (NIAO) is seeking to establish contracts for financial audit services to be allocated in 7 lots. These will appoint service providers for the provision of financial auditing services, and other work to support and assist the NIAO where appropriate and where required in its external audit functions.The NIAO is responsible for the financial audit of Northern Ireland Government Departments, their executive agencies and a wide range of other public bodies, including health and personal social services bodies and local government bodies.
II.1.6)Common procurement vocabulary (CPV)

79212100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The anticipated annual value of services is in the region of 84 000 GBP (excluding VAT), subject to requirements.The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 420 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract period will be for 3 years with the possibility of 2 annual extensions.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Financial Audit of Ulster Supported Employment Limited.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the Ulster Supported Employment Limited to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for the bodies, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 5 500 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 27 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Financial Audit of Equality Commission for Northern Ireland.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the Equality Commission for Northern Ireland to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for the body, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 7 500 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 37 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Financial Audit of General Consumer Council.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the General Consumer Council to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for the body, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 5 000 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 25 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Financial Audit of the Northern Ireland Museums Council and National Museums Northern Ireland.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the Northern Ireland Museums Council and National Museums Northern Ireland to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for each body, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 16 000 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Financial Audit of the Northern Ireland Fire and Rescue Service.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the Northern Ireland Fire and Rescue Service to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for the body, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 27 000 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 135 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Financial Audit of the Northern Ireland Policing Board.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the Northern Ireland Policing Board to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for the body, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 11 000 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 55 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Financial Audit of the Strategic Investment Board.

1)Short description

The NIAO is seeking to establish a contract to appoint a service provider for the provision of external auditing services for the Strategic Investment Board to be undertaken for and on behalf of the NIAO. The services concern the provision of external auditing services leading to an audit opinion for the body, and other work to support and assist the NIAO, where appropriate and where required, in its financial audit functions.
2)Common procurement vocabulary (CPV)

79212100

3)Quantity or scope

The anticipated annual value of services is in the region of 12 000 GBP (excluding VAT), subject to requirements. The contract period will be for 3 years with the possibility of 2 annual extensions.
Estimated value excluding VAT: 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
Minimum level(s) of standards possibly required: As per tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.8.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.8.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 23.8.2013 – 14:00
Place:

106 University Street, Belfast

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: NIAO staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See section V1.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. Participants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the participant was unsuccessful. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No5), as amended, provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.7.2013