Financial and Insurance Services County Durham

Financial and Insurance Services County Durham

Contract for Insurance Service and Claims handling for Casualty and Fidelity Guarantee risks (excluding Broking Services).

United Kingdom-Durham: Financial and insurance services

2014/S 056-093715

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
County Hall
Contact point(s): Corporate Procurement
For the attention of: Ian Wilson
DH1 5UL Durham
UNITED KINGDOM
E-mail: ian.wilson@durham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for Insurance Service and Claims handling for Casualty and Fidelity Guarantee risks (excluding Broking Services).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Contract for Insurance Service and Claims handling for Casualty and Fidelity Guarantee risks (excluding Broking Services) for Durham County Council.
II.1.6)Common procurement vocabulary (CPV)

66000000, 66518300, 66516400, 66515410, 66515411, 66516000, 66516500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

36 month contract with an option to extend for a further 24 months at the end of the 36 month period as outlined in the procurement documents.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.8.2014. Completion 31.7.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserve the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the procurement documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserve the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability. If relevant further details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the procurement documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in section VI.3).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 47 of Directive 2004/18/EC and regulation 24 of the Public Contracts Regulations 2006 and as set in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in section VI.3).
Minimum level(s) of standards possibly required: 1. Public liability 5 000 000 GBP;
2. Employers liability 10 000 000 GBP;
3. Professional indemnity 5 000 000.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with articles 48 to 50 of Directive 2004/18/EC and Regulation b25 of the Public Contracts Regulations 2006 and as set in the pre-qualification questionnaire (PQQ) available from the NEPO portal as detailed in Section VI.3).
Minimum level(s) of standards possibly required:
Essential criteria as outlined in the ITT Document 1:
Instructions to Bidders and Evaluation Methodology document. Bidders must successfully pass Parts A-F of the tender documents(in line with the evaluation criteria set out in the tender documents) to have their responses to the Technical Questions in Part G of the tender evaluated. Parts A-F include grounds for exclusion; Insurance; health & safety and equality and diversity and any essential criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Reference to the relevant law, regulation or administrative provision: Insurers must be authorised to carry on business in the relevant classes of insurance listed in this notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Where Bidders achieve the requirements outlined in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE – 9GRHNX.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.4.2014 – 16:00
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The PQQ is available for download via http://www.nepoportal.org/. Then access the supplier’s area, select Durham and input QTLE – 9GRHNX. The Contract is for a three (3) year period with an option to extend for a further two (2) years.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to Bidders. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract(s) are entered into. The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

17.3.2014