Financial Management Support Tender

Financial Management Support Tender

We are looking to recruit a pool of qualified and experienced accountants to provide financial management support over a 3-year period from April 2021 to March 2024.

United Kingdom-London: Financial management consultancy services

2020/S 244-605932

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Access — The Foundation for Social Investment
National registration number: 09153909
Postal address: 8-10 New Fetter Lane
Town: London
NUTS code: UKI31 Camden and City of London
Postal code: EC4A 1AZ
Country: United Kingdom
E-mail: applications@access-si.org.uk
Telephone: +44 2070846830
Internet address(es):
Main address: https://access-socialinvestment.org.uk/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://access-socialinvestment.org.uk/wp-content/uploads/2020/12/Access-Enterprise-Support-Framework-ITT-December-2020.pdf
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Support for charities and social enterprises

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Enterprise-based Finance Support for Charities and Social Enterprises

 

II.1.2)Main CPV code

79412000 Financial management consultancy services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Access (www.access-si.org.uk) delivers an Enterprise Development Programme (EDP) for charities and social enterprises in England (see www.enterprisedevelopmentprogramme.org.uk). This tender relates to the provision of financial management support within that programme.

• review of background documentation;

• review and support in relation to accounting system in use – chart of accounts, apportionment system, etc.;

• guidance on financial procedures/policies/manuals;

• guidance on accounting and reporting on performance of enterprise income streams, costs and profitability.

 

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD NORTH WEST (ENGLAND)
NUTS code: UKE YORKSHIRE AND THE HUMBER
NUTS code: UKF EAST MIDLANDS (ENGLAND)
NUTS code: UKG WEST MIDLANDS (ENGLAND)
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKI LONDON
NUTS code: UKJ SOUTH EAST (ENGLAND)
NUTS code: UKK SOUTH WEST (ENGLAND)
Main site or place of performance:

Peripatetic — support to be provided either remotely (electronically) or at the business address of the charity or social enterprise receiving support.

 

II.2.4)Description of the procurement:

 

Access — the Foundation for Social Investment (www.access-si.org.uk) launched the Enterprise Development Programme (EDP) in 2018. Details of the programme can be found here: www.enterprisedevelopmentprogramme.org.uk

Between April 2021 and March 2024 the programme aims to support around 300 charities and social enterprises (around 100 per year) to set up new enterprise activity, or grow existing enterprise activity. The programme offers a mix of:

• advice and support;

• training;

• opportunity to be involved in peer networks;

• access to enterprise grants.

This tender relates to the provision of financial management support within the programme.

The framework

We are looking to recruit a pool of qualified and experienced accountants to provide financial management support over a 3-year period from April 2021 to March 2024, with the possibility of a further 1-year extension at Access’ discretion.

We expect that around 40 % of our programme participants will need financial management support, so we expect to make around 40 referrals per year.

We expect to recruit a minimum of five suppliers and a maximum of 12 suppliers onto the framework but reserve the right to vary those figures.

There will be no guarantee of work volumes for any supplier, and no obligation on suppliers to accept any referrals offered during the period of the framework

When a programme participant needs financial management support the programme will offer a referral to a supplier on the framework. There will be no further process of tender or quoting for these referrals. Referrals will instead be made at Access’ discretion to any supplier on the framework, and may be based on issues including, without limitation: geographical proximity, specialist expertise, performance under the framework to date, potential conflicts of interest and price.

If a supplier chooses not to accept the referral, Access will offer it to an alternative supplier.

The work

Once a referral is agreed, the supplier will be provided with instructions and a standard pack of documents from the participating organisation (financial accounts, management accounts, financial procedures manual, business plan, etc.) in order to prepare for the support work. The supplier will then make contact to commence support work with the participating organisation:

Core referral

The core referral will be on the basis of four days of work and will be paid as such. Instructions for a core referral will come from named EDP sector partners (see the EDP website for details). Referral requirements may vary and contain specific review and support components, but will typically comprise:

• review of background documentation;

• review and support in relation to accounting system in use – chart of accounts, apportionment system, etc.;

• guidance on financial procedures/policies/manuals;

• guidance on accounting and reporting on performance of enterprise income streams, costs and profitability.

Extended referral

In a minority of cases, subject to budget and with the mutual agreement of all three of the participating organisation, the referring EDP sector partner, and the supplier, the referral may be extended by anything from a further 1 day up to a maximum of a further 16 days of work.

These extended referrals will be in cases where technical intervention is needed to either address important accounting deficiencies or to build improved enterprise-based accounting or reporting systems. There is no menu of items that these extended referrals could cover. The following is provided as an illustrative list only:

• support with financial models and projections for new income streams;

• support with pricing strategies;

• support with rebuilding of chart of accounts or introducing new bookkeeping systems;

• support with rebuilding management accounting and reporting processes.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/04/2021
End: 29/03/2024
This contract is subject to renewal: yes
Description of renewals:

The framework may — at the discretion of Access — be renewed for a further period of around 12 months after 29 March 2024.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Qualified accountant (CIMA, ACCA or relevant equivalent).

 

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Qualified accountant (CIMA, ACCA or relevant equivalent).

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2021
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/01/2021
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Access — The Foundation for Social Investment
Postal address: 8-10 New Fetter Lane
Town: London
Postal code: EC4A 1AZ
Country: United Kingdom
E-mail: seb.elsworth@access-si.org.uk
Telephone: +44 2070846830
Internet address: https://access-socialinvestment.org.uk/

VI.5)Date of dispatch of this notice:

10/12/2020