Financial Management System Framework for Arun District Council

Financial Management System Framework for Arun District Council

Arun District Council is seeking to setup a single provider framework agreement for the purpose of providing a unified Financial Management System (FMS) and associated maintenance that is envisaged to replace several systems from separate vendors currently in use within the Council.

United Kingdom-Littlehampton: Financial systems software package

2014/S 225-397890

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arun District Council
Maltravers Road
For the attention of: Rod Walters
BN17 5LF Littlehampton
UNITED KINGDOM
E-mail: rod.walters@arun.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

All District and Borough Councils within the boundaries of East and West Sussex

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Arun District Council — Financial Management System Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: East and West Sussex.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Arun District Council is seeking to setup a single provider framework agreement for the purpose of providing a unified Financial Management System (FMS) and associated maintenance that is envisaged to replace several systems from separate vendors currently in use within the Council. The framework agreement may be accessed by other District and Borough Councils within the boundaries of East and West Sussex.
An initial purchase under the framework agreement will be for Arun District Council for which we have a budget range between 175 000 GBP and 300 000 GBP to cover the purchase of sufficient modules, licences, training and implementation. We would also be looking for a maintenance agreement up to a further 10 years as per the contract conditions.

II.1.6)Common procurement vocabulary (CPV)

48442000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Framework agreement for 4 years available to all Local Authorities in East and West Sussex.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and Several Liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As part of due diligence Arun District Council will be undertaking financial checks using Dun and Bradstreet to assess the financial fortitude of the preferred contractor as the purchase will require commitment and support for 10 years.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A proven track record of similar completed projects is requested as part of the tender evaluation.
Minimum level(s) of standards possibly required:
Offered systems must be fully compliant with UK GAAP, SoRP, IFRS and Local Authority accounting codes of practice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ADC – 000588

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.11.2014