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Financial Management System as a Service
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Financial Management System as a Service

Wednesday, 29 June 2016, 8:12

Financial Management System as a Service

Provision of an integrated Financial Management System, hosted as Software as a Service within the European Union.

United Kingdom-Derby: Financial analysis and accounting software package

2016/S 121-214991

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Andrew Grover
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
NUTS code: UKF11

Internet address(es):Main address: http://www.eastmidstenders.org

Address of the buyer profile: http://www.eastmidstenders.org

I.1)Name and addresses

Derby Homes Limited
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
NUTS code: UKF11

Internet address(es):Main address: www.derbyhomes.org

Address of the buyer profile: http://www.eastmidstenders.org

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.eastmidstenders.org
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Financial Management System as a Service.

Reference number: TD1073

II.1.2)Main CPV code

48440000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of an integrated Financial Management System, hosted as Software as a Service within the European Union, which encompasses: General Ledger; Accounts Payable; Accounts Receivable; Electronic Procurement, Budget Forecasting, Cash Management and Reporting. Derby Homes Limited and Derby City Council will have approximately 1 200 (update and enquiry only) users of the system.

II.1.5)Estimated total value

Value excluding VAT: 1 635 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby — Derby Homes Ltd and some Schools within the local authority area; however, the management of the system rests with and licenses are paid for by Derby City Council.

II.2.4)Description of the procurement:

Tenders are invited for the provision of an integrated Financial Management System, hosted as Software as a Service (SaaS) within the European Union. The Service Provider will need to take into account differing IT needs, abilities and compatibility in proposing an appropriate solution, which within the scope of this procurement are:

— Software licences and upgrades (including if concurrent or named users);

— SaaS cloud solution;

— Implementation, configuration and integration Services with project management;

— Systems validation and control/administration;

— Secure system back-up/contingency planning with data archiving facilities;

— Documentation and user training;

— Help-desk and application support and maintenance; and

— Data conversion and migration.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 635 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

To replace when this contract would expire after 60 to 120 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period is 5 years. The Commencement Date is estimated to be 1.10.2016 and the Contract will expire 30.9.2021. The Service Commencement Date is estimated to be 1.4.2017. There will be options to extend the contract for up to 5 additional years in increments, subject to satisfactory performance and business needs. The maximum contract period is therefore 10 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

In the event that the Service Provider has difficulty in complying with any specific provision or wishes to propose any amendment to the specification, it should provide all information and evidence in writing concerning such difficulty or amendment as Derby City Council may require. Derby City Council may, at its discretion, consider the difficulty or amendment, and may issue general guidance.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 058-097915

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/07/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16/10/2016

IV.2.7)Conditions for opening of tenders

Date: 18/07/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with the contracting authority on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

This tender is being managed electronically.

Please go to www.sourcederbyshire.co.uk and look for the contract advert under the latest or live contracts opportunities section. Select the relevant contract notice and select the ‘apply online’ link in the bottom right hand corner of the contract notice to transfer to the Council e-tendering systemwww.eastmidstenders.org where you can express interest and obtain the documents.

Please note, suppliers wishing to express interest and obtain the documentation must do so by 14:00, Monday the 11.7.2016. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00, Monday the 18.7.2016.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
Derby
United Kingdom

VI.4.2)Body responsible for mediation procedures

Derby City Council
Derby
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Derby City Council
Derby
United Kingdom

VI.5)Date of dispatch of this notice:

21/06/2016

 

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