Financial Support Scheme for UK Border Agency

Financial Support Scheme for UK Border Agency

The provision of financial support will comprise medium volume, low value, regular and one-off payments to individuals located throughout the UK, as well as the provision of card payment services to those leaving the UK under the FRS scheme, for use in their designated country.

UK-Croydon: financial transaction processing and clearing-house services

2012/S 201-330894

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office – United Kingdom Border Agency
7th Floor, Lunar House 40 Wellesley Road
For the attention of: Michelle O’Driscoll
CR9 2BY Croydon
UNITED KINGDOM
Telephone: +44 2081963481
E-mail: SupportPaymentsProject@homeoffice.gsi.gov.uk
Fax: +44 2081964442

Internet address(es):

General address of the contracting authority: http://www.ukba.homeoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of financial support to entitled service users.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6b:
Main site or location of works, place of delivery or of performance: UK. Nationally throughout the United Kingdom, primarily within major towns and cities.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The UK Border Agency (UKBA) requires the provision of a number of payment services which relate to the support of eligible services users.
Under the Immigration and Asylum Act 1999, UKBA is obliged to support persons who are applying for asylum in the UK, as well as those who have been refused asylum but are unable to leave the UK immediately due to circumstances beyond their control. Under Section 58 of the Nationality, Immigration and Asylum Act (2002) payments are also required for persons leaving the UK under an initiative known as the Facilitated Return Scheme (FRS).
The provision of financial support will comprise medium volume, low value, regular and one-off payments to individuals located throughout the UK, as well as the provision of card payment services to those leaving the UK under the FRS scheme, for use in their designated country.
Key service requirements will include:
— the intended individual receiving the exact authorised amount in a timely manner,
— individuals not being stigmatised in any way,
— the system being secure, and
— appropriate and timely management information being provided to the Authority.
The Support Payments Project has a preference to put in place a single contract for the provision of all services as follows:
(i) Cash Payment Services; and
(ii) Card Payment Services (non cash) based services for use in retail outlets in the UK;
(iii) Card Payment Services (cash) based services for individuals to obtain cash abroad.
The Authority has a preference for awarding a single contract for all services. However it may elect to award separate contracts for each of the two lots, Cash Payment Services and Card Payment Services (as set out in Annex B to this Notice) if it is satisfied that awarding separate contracts demonstrates better value for money.
There are other UKBA initiatives linked in nature to the overseas card payment services which are currently delivered using alternative commercial arrangements. The Authority may wish to add such requirements in the future; this will require flexibility from potential providers.
II.1.6)Common procurement vocabulary (CPV)

66172000, 30160000, 64216200, 66110000, 66112000, 66115000, 72253000, 72316000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 17 615 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: A contract duration of 36 months with extension capablilities of two x 12 months and one x 6 months giving a maximum duration of 66 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 66 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cash Payment Services

1)Short description

The provision of Cash Payment Services to eligible Service Users.
2)Common procurement vocabulary (CPV)

66172000, 66110000, 66112000, 72316000, 64216200, 72253100

3)Quantity or scope

Estimated value excluding VAT: 15 623 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 66 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Card Payment Services

1)Short description

The provision of Card Payment Services to eligible Service Users.
2)Common procurement vocabulary (CPV)

66172000, 72253000, 66110000, 66112000, 30160000, 72316000, 64216200, 66115000

3)Quantity or scope

Estimated value excluding VAT: 1 992 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 66 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantee or Performance Bonds may be required in appropriate circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if bids are made by a grouping, each supplier will be required to become jointly and severally responsible for the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any Bidder maybe disqualified if any of the circumstance listed in Article 45 of the Public Procurement Directive 2004/18/EC (Regulation 23 of the UK Public Contracts Regulation 2006) apply to their organisation and will be asked to complete an appropriate declaration, as part of the formal Tender process.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Bidders will need to demonstrate through their RFP responses that they have the ability, the internal processes and assurance procedures in place, to handle substantial financial transactions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The provision of banking services by any bodies which can lawfully provide money transmission and other banking services to government bodies within the UK.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 4.2.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2012 – 00:00
IV.3.4)Time limit for receipt of tenders or requests to participate

15.11.2012 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This procurement will be managed electronically via the Government Procurement Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respondtender. Once registered, organisations intending to submit an expression of interest must send an email to SupportPaymentsProject@homeoffice.gsi.gov.uk any time up to, but no later than 11:00hrs on 6.11.2012. The email should be entitled Support Payments Project and contain the following details: Your organisation name together with your contact details i.e. name, contact telephone number and email address.

Organisations who have complied with the foregoing will receive details of how to access and complete the online Request for Proposal (RFP). The online RFP must be fully completed no later than 11:00hrs on 13.11.2012.
Any expressions of interest not submitted in the required form (or containing the requested information) may be rejected.
For technical assistance on use of the e-Sourcing Suite contact; Government Procurement Service Helpdesk: Freephone: +44 3450103503 email: supplier@gps.gsi.gov.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.10.2012