Fire Alarm and Emergency Lighting Maintenance of Worcestershire County Council Properties’ Systems

Fire Alarm and Emergency Lighting Maintenance of Worcestershire County Council Properties’ Systems

The works require the contractor/contractors to undertake inspection and testing of fire alarm and emergency lighting systems on all County Council buildings within Worcestershire from 1.4.2014-31.3.2019.

United Kingdom-Worcester: Repair and maintenance services of building installations

2013/S 146-254036

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Worcestershire County Council
Property Services, County Hall, Spetchley Road
For the attention of: Ninetta Adorisio
WR5 2NP Worcester
UNITED KINGDOM
Telephone: +44 1905728559
E-mail: property@worcestershire.gov.uk
Fax: +44 1905766498

Internet address(es):

General address of the contracting authority: www.worcestershire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Head of Property Services
County Hall Spetchley Road
For the attention of: Ninetta Adorisio
WR5 2NP Worcester
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Worcester City
Orchard House Complex, Farrier Street
WR1 3BB Worcester
UNITED KINGDOM

Redditch and Bromsgrove Borough Council
Town Hall, Walter Stranz Square
B98 8AH Redditch
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Fire Alarm and Emergency Lighting Maintenance of Worcestershire County Council Properties’ Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Worcestershire.
NUTS code UKG12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The works require the contractor/contractors to undertake inspection and testing of fire alarm and emergency lighting systems on all County Council buildings within Worcestershire from 1.4.2014-31.3.2019.
II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The works require the contractor/contractors to undertake inspection and testing of fire alarm and emergency lighting systems. Each property shall be tested bi-annually throughout the five year period. Contractors must be aware that they may be awarded any number from one to all sites in either category of building.
Estimated value excluding VAT:
Range: between 275 000 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents for details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents for details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents for details.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractors wishing to be considered for inclusion in the tender process must first complete and return a Pre Qualification Questionnaire by the date and time in para IV.3.3). The Questionnaire can be obtained from Worcestershire County Council e-tendering portal located on the website (www.worcestershire.gov.uk/tendering) along with Appendix A and Appendix B. The information in the questionnaire shall form the basis for the selection of service providers to be invited to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See III.2.1)
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Worcestershire County Council require that all contractors wishing to express an interest in this contract must be (i) Health and Safety registered with either SafeContractor, CHAS or ACLAIM and (ii) hold either NICEIC or ECA or both qualifications. If awarded the contract the contractor must agree to hold these registrations for the duration of the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: British Standard 5839-1:2002 (2008) Part 1; British Standard 5266-1:2005 Code of Practice for Emergency Lighting.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Worcestershire County Council will select contractors for progression to the second stage by reference to their scores from the PQQ. Those with the highest scores will be selected. An example of the scoring matrix is included as Appendix A.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

30101641
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.9.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Conforming tenders to be submitted. Thereafter, variants may be offered but the contracting authority does not bind itself to accept any variants. The contracting authority reserves the right not to award a contract or to award any option(s) it so wishes. Contractors selected to submit a tender should not assume that their selection implies any recognition or acceptance of their suitability to undertake the contract. In the event of the tender response being inadequate, in either the number of bids received or the quality of bids received, the contracting authority will move automatically to the negotiated procedure without a further notice. Worcestershire County Council reserves the right to cancel this procurement at any stage and not to award a contract. Contractors wishing to be considered for inclusion in the tender process must first complete and return a Pre-Qualification Questionnaire by the date and time in para IV.3.3). The Questionnaire and supporting documentation can be obtained from Worcestershire County Council e-Tendering Portal located on the website (www.worcestershire.gov.uk/tendering) including Appendix A and Appendix B. Contractors must be registered on the Worcestershire County Council tendering portal in order to access documents. Once logged in, the documents referring to this particular contract can be located under Building and Property Maintenance. The information in the Questionnaire shall form the basis for the selection of service providers to be invited to tender. In order to streamline the pre-qualification stage, Worcestershire County Council has adopted the Constructionline methodology for demonstrating financial risk. Exisiting Constructionline members will only need supply their registration number and complete the supplementary questions on the pre-qualification questionnaire as outlined in Appendix B. Contractors not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they can meet and pass the requirements of the evaluation criteria, be required to complete the full pre-qualification questionnaire and then agree to register with Constructionline should they be awarded the contract and remain registered for the duration of the contract. Up to three contractors may be awarded the contract. Due to delegated budgets schools will have the right to choose the tenderer for their site. Worcestershire County Council reserves the right to accept tenders for work in any category or a combination as deemed appropriate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Courts of Justice
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Worcestershire County Council will allow a standstill period of 10 days between notifying contractors of their decision for awarding the contract. During this period, Worcestershire County Council will follow the requirements of the Regulations 32 and 32A of the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendments) Rgulations 2009 or any subsequent Amendment. Any grievances regarding non compliance with the Public Contracts Regulations should be raised and will be conducted in line with Part 9 of the Public Contracts (Amendments) Regulations 2009 or subsequent Amendment.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2013