Fire alarm Maintenance and Monitoring

Maintenance, Monitoring and Repairs of Fire, Intruder and Fire Fighting Equipment Systems.

United Kingdom-Irvine: Burglar and fire alarms

2013/S 185-319548

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Lisa Sneddon
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
E-mail: procurement@north-ayrshire.gov.uk
Fax: +44 1294324054

Internet address(es):

General address of the contracting authority: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance, Monitoring and Repairs of Fire, Intruder and Fire Fighting Equipment Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North Ayrshire.
NUTS code UKM33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NAC is seeking to appoint a suitably qualified contractor to undertake the inspection; service; maintenance; monitoring and repairs of fire alarm and emergency lighting systems, intruder alarm systems and fire fighting equipment. All services to be undertaken will be in Non-Housing properties throughout North Ayrshire.
The nature of the work envisaged is as follows:
FIRE ALARM & EMERGENCY LIGHTING SYSTEMS AND INTRUDER ALARM SYSTEMS
-Planned Inspection, Servicing, Testing and Certification
-2no six-monthly service visits per annum
-Monitoring of the alarm system via an approved A.R.C.
-Reactive and Emergency Repairs.
-Defect reporting and costing
-Installation and design of new systems
-Modifications to existing systems within altered buildings
-Progress reporting
-24 hours emergency call out service, 365 days per year
-Guidance on statutory compliance.
FIRE FIGHTING EQUIPMENT
-1no annual inspection & service visit
-Production of Inspection Certification
-Progress Reporting
-Replacement of defective equipment
-Defect reporting & costing.
-Guidance on statutory compliance.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=278978.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=278978.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

31625000, 35000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 545 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ/ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ/ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ/ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ/ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ/ITT documentation.
Minimum level(s) of standards possibly required:
As per PQQ/ITT documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As per the PQQ documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NA199 NAC/2011

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.10.2013

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.11.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please note that any questions / queries relating to the PQQ must be raised through the electronic facility within the Public Contracts Scotland portal only.
North Ayrshire Council is not bound to accept the lowest priced or any tender and shall not be bound to accept the supplier as sole supplier. Prices quoted shall remain firm for the duration of the contract unless otherwise stated by the Council.
(SC Ref:278978)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.9.2013