Fire alarm maintenance

The provision of maintenance and service arrangements for fire alarm and detection systems located at Sheffield Teaching Hospitals NHS Foundation Trust (STHNHSFT).

UK-Sheffield: burglar and fire alarms

2012/S 83-136531

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
Contact point(s): Supplies Department C Floor
For the attention of: Stephen Silverstone
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142713938
E-mail: stephen.silverstone@sth.nhs.uk

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0644

Further information can be obtained from: Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
Contact point(s): Supplies Department C Floor
For the attention of: Stephen Silverstone
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142713938
E-mail: stephen.silverstone@sth.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
Contact point(s): Supplies Department C Floor
For the attention of: Stephen Silverstone
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142713938
E-mail: stephen.silverstone@sth.nhs.uk

Tenders or requests to participate must be sent to: Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital, Glossop Road
Contact point(s): Supplies Department C Floor
For the attention of: Stephen Silverstone
S10 2JF Sheffield
UNITED KINGDOM
Telephone: +44 1142713938
E-mail: stephen.silverstone@sth.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fire alarm maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Sheffield, South Yorkshire.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of maintenance and service arrangements for fire alarm and detection systems located at Sheffield Teaching Hospitals NHS Foundation Trust (STHNHSFT).
The contract to maintain and service the fire alarm and detection systems shall consist of and include the following:
a) Quarterly inspections and checks of the fire panels and standby power arrangements at each location.
b) Yearly inspections and testing of the system devices/detectors.
The contractor shall ensure all fire alarm and detection systems are maintained in full working order and in full compliance with relevant standards and HTM 05 Fire Code.
STHNHSFT is made up of two separate campuses. The Northern Campus consists entirely of the Northern General Hospital. The Central Campus consists of the Royal Hallamshire Hospital, Weston Park Hospital, Jessops Maternity Wing and the Charles Clifford Dental Hospital.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=88092.

II.1.6)Common procurement vocabulary (CPV)

31625000, 31625100, 31625200, 44480000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Submission and evaluation and scoring of a Pre Qualification Questionnaire (PQQ).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

41416/EU/SS

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2012 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.6.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

1. Pre-qualification data required to take part in this Tender is that set out as a minimum set of data fields needed for an entry in sid4Health. The data fields required can be accessed from the website at www.sid4health.nhs.uk. where suppliers can register and submit their supplier profile.

2. Potential suppliers should register their interest using the myTenders web site (details will be shown within the OJEU advertisement) or with our Tender Co-ordinator by post, fax or e-mail confirming their registration details with sid4Health, and both the EU advertisement reference and our Tender reference. Should any potential supplier decline registration on sid4Health then any registration of interest must be accompanied by the minimum set of data fields needed for an entry in sid4Health.
3. Please ensure that your response contains an e-mail address for use during this tender exercise.
4. The Trust reserve the option to issue a pre-tender questionnaire covering further requirements specific to this tender.
5. Where access to sid4Health is unavailable please email the help desk at via the website
6. Future additions to the successful supplier’s product ranges may be included during the term of the agreement.
7. The Trust reserves the option to extend any contract awarded for up to 50 % of its original term.
8. The Trust undertakes to use its best endeavours to hold confidential any information provided in any proposal submitted, subject to the Trust’s obligations under law, including the Freedom of Information Act 1997. If the applicant considers that any information submitted in any proposal should not be disclosed because of its sensitivity then this should be stated with the reason(s) for considering it sensitive.
9. The Trust may use a staged evaluation procedure to reduce the number of bidders prior to a shortlist of bidders and/or preferred bidder being selected.
(MT Ref:88092).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.4.2012