Fire Engineering Advisory Services Bristol

Fire Engineering Advisory Services Bristol

NHSBT (NHS Blood and Transplant) requires a National Fire Advisory Service with CAD services to assist in the management of fire precautions on approximately 90 sites. 

United Kingdom-Bristol: Fire-prevention services

2014/S 177-313033

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Blood and Transplant
North Bristol Park, Filton
Contact point(s): Via NHSBT e-portal messaging service
BS34 7QH Bristol

Internet address(es):

General address of the contracting authority:\

Address of the buyer profile:\

Electronic access to information:\

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Special Health Authority

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to section VI.3


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NHSBT0686 — Fire Engineering Advisory Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

Main site or location of works, place of delivery or of performance: Main place of performance: NHSBT and associated locations throughout the United Kingdomand other Blood Services including Wales, Scotland, Northern Ireland, Southern Ireland and other Department of Heatlh (DH) Arms Length Bodies (ALB’s)

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 0 GBP

II.1.5)Short description of the contract or purchase(s)

NHSBT (NHS Blood and Transplant) requires a National Fire Advisory Service with CAD services to assist in the management of fire precautions on approximately 90 sites (The property list may change from time to time).
Service required: To carry out fire risk assessment on all NHSBT premises in accordance to the Regulatory Reform (Fire Safety) Order 2005. Health and Safety Regulations, Firecode compliance and Building regulations. All site inspections and reports must be completed by the end of October each year in order to meet the requirements of the Department of Health Fire Code Certificate deadline and Ad Hoc work as and when required – eg Advice on technical matters including fire detection, alarm systems and fire fighting equipment, fire compartmentation, fire escape issues, equipment interfacing with fire alarm systems including automatic doors, HVAC, etc.
Provide CAD services including maintaining service record drawings for the estate.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers should endeavour to submit in as complete a form as possible as will be used as part of the evaluation process. Items (i) and (ii) are regarded as very important:
i) appropriate statements from bankers (if annual reports are not required to be submitted — this is applicable to companies which are not registered),
ii) submission of last 3 years annual reports and balance sheet,
iii) statement of overall turnover in respect of the goods/ services to be covered by the contract for the 3 previous financial years,
iv) the company registration number and registered office address (if applicable),
v) details of your organisation’s insurance protection in respect of employers, public/product and professional indemnity and provide a copy of any certificates.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Completion of a Pre Qualification Questionnaire will be required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
Objective criteria for choosing the limited number of candidates: Award Criteria
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 300

2. Quality. Weighting 300

3. Delivery Performance. Weighting 50

4. General. Weighting 50

5. Cost. Weighting 300


IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.10.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority will not short-list any supplier to be invited to tender where any of the reasons detailed in Section 23 of UK Statutory Instrument 2006 No 5, The Public Contracts Regulations 2006, are deemed to apply.
Where an economic operator is unable for a valid reason to provide the financial information which the Contracting Authority has requested in III, III.2.2, and III.2.3 above, the Contracting Authority shall accept such other information provided by the economic operator as the Contracting Authority considers appropriate.
The Contracting Authority will short-list suppliers to be invited to tender based upon an assessment of the information provided in response to III, III.2.2 and III.2.3 above.
The Contracting Authority may require potential suppliers to complete a Pre-Qualification Questionnaire (PQQ) and in such event the potential suppliers must complete the PQQ using the NHSBT e-Sourcing portal. This process and information provided will be used to enable the Contracting Authority to short-list suppliers to be invited to tender in addition to that information already referred to above.
The Selection Criteria for short-listing suppliers to be invited to tender will be economic and financial standing and technical and professional ability.
Short-listed suppliers will be invited to attend a pre-tender meeting.
NHSBT wishes to establish a contract for use by the following UK public sector bodies (and any future successors to these organisations)

The Authority reserves the right to award all, part or none of the business.
Prices must be submitted using the Offer Schedule and must remain open and held valid and fixed from receipt of tender to contract award and for the initial period of the contract until 31.3.2018.
The Authority may extend this contract by a further 4, 1-year periods.
Award criteria
The detailed award criteria and weightings will be stated in the invitation to tender, together with any sub-criteria if appropriate.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As the UK does not have any such body with responsibility for appeals procedures please refer to section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority (NHSBT — NHS Blood and Transplant) will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from Mrs Shirley Phillips, National Purchasing Manager Estates and Services, NHS Blood and Transplant, North Bristol Park, Park Way, Filton, Bristol, BS34 7QH.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: