Fire Engineering Tender for Houses of Parliament

Fire Engineering Tender for Houses of Parliament

Expressions of Interest are sought from individual consultancies with heritage and conservation experience and sufficient resources for the design of a Programme of refurbishments for multiple buildings on the Parliamentary Estate.

United Kingdom-London: Fire and explosion protection and control consultancy services

2014/S 143-257221

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Corporate Officer of the House of Commons
14 Tothill Street
Contact point(s):
For the attention of: Business Support Team
SW1H 9NB London
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

COM1234 – Northern Estate-Fire Engineering.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Northern Estate Programme, Design Services, Fire Engineering, COM1234
Expressions of Interest are sought from individual consultancies with heritage and conservation experience and sufficient resources for the design of a Programme of refurbishments for multiple buildings on the Parliamentary Estate
The following consultant appointments are required:
(i) Lead Design Services
(ii) Services Engineering (including, mechanical, electrical, public health, data)
(iii) Civil and Structural Engineering
(iv) Health and Safety Consultancy Services
(v) Fire Engineering
(vi) Security consultancy
(vii) Approved Inspector
(viii) Lift consultancy
This Contract Notice pertains to the appointment of Fire Engineering consultancy to provide fire engineering design services.
Each consultant appointment will contract separately with the Employer.
Under the Northern Estate (NE) Programme, Norman Shaw North, Norman Shaw South, 1 Derby Gate, 1-3 Parliament Street, 2 and 4 Canon Row will be refurbished and modernised. The buildings are all listed Grade 1 or Grade 2.
All require refurbishment over the next 10 years, due largely to the age and fragility of the buildings Mechanical and Electrical services; poor environmental performance; and fire safety shortcomings.
The House of Commons Department of Facilities is embarking on a large-scale programme for the development of the buildings on its Northern Estate. Three of the Northern Estate buildings are overdue for major refurbishment: Norman Shaw North (NSN), 1 Derby Gate (1DG), and 1 Parliament St (1PS). 1DG and 1PS were last refurbished in 1991. Norman Shaw South (NSS) was refurbished in 2002 and needs less work, but major systems are due for renewal from 2021. NSN was partially refurbished in 2002 but there is a pressing need for remedial and refurbishment work in the building, particularly due to the risk of plant failure.
The requirements for all these buildings include renewing or replacing aged mechanical and electrical plant; improving environmental performance; and, notably, achieving statutory compliance for fire safety arrangements.
The key drivers for this programme are compliance and resilience. But the scale of interventions necessary indicate opportunities for wider benefits too, by making better use of the spaces inside the buildings and improving access and circulation routes.
The programme will therefore explore opportunities for exploiting technology and improving ways of working; and for improving the provision of amenities such as conference facilities.
There will be strong dependencies between this programme and various Estate-wide programmes including the Engineering Infrastructure Strategy, and the programmes for Fire Safety Improvements and PICT Network Convergence.
The scale, complexity, and time-bound nature of the NE Programme means it carries significant risk and challenge. It must be robustly managed to best ensure successful delivery, on time, to budget and to specification.
These interventions will cause significant disruption and will require careful planning around the Parliamentary calendar.
Delivery of the NE Programme will require whole and/or multiple buildings to be decanted during the works and this Programme.
The Northern Estate holds space equivalent to approximately 30 000 m² NIA, of which, around 15 300 m² requires refurbishment.
Preliminary costs for the works are in the order of GBP 200 million and are likely to span a 5 or 6 year period from 2016-17 to 2021-22.
The method under which the works will be procured is yet to be decided upon. The initial appointments will provide the services required to deliver RIBA Stages A to C, and under a GC Works form of contract. Successfully shortlisted applicants will also be invited to tender pricings for Stage D and beyond. The client may terminate an appointment upon completion of Stage C where the emergent procurement method requires an alternative form of contract for delivery of the works.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 440 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As stated in the documentation
Economic and financial capacity – means of proof required. As stated in the documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will be accessible at the following website To be able to access these documents you will need to select the above quoted tender in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: or call +44 8442728810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.Minimum level(s) of standards possibly required:
As stated in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Corporate Officer of the House of Commons
14 Tothill Street
SW1H 9NB London
Telephone: +44 2072191600

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: