Fire Extinguishers Servicing

Day to Day Responsive Maintenance and Term Servicing Work of Fire Extinguishers at ESCC Non-school and Schools Properties County Wide.

UK-Lewes: fire extinguishers

2012/S 37-060045

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex County Council
County Hall, St Annes Crescent
For the attention of: Mrs S P Reed
BN7 1UE Lewes
UNITED KINGDOM
Telephone: +44 1273481663
E-mail: sarah.reed@eastsussex.gov.uk
Fax: +44 1273481687

Internet address(es):

General address of the contracting authority: http://www.eastsussex.gov.uk

Electronic access to information: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=REG-UATA-79EMB8&authority=ORG-DNWA-7BRKGT&docid=OS-DNWA-8RNJVV&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

Further information can be obtained from: South East Business Portal
RH8 0BT Surrey
UNITED KINGDOM
Internet address: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=REG-UATA-79EMB8&authority=ORG-DNWA-7BRKGT&docid=OS-DNWA-8RNJVV&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South East Business Portal
RH8 0BT Surrey
UNITED KINGDOM
Internet address: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract&region=REG-UATA-79EMB8&authority=ORG-DNWA-7BRKGT&docid=OS-DNWA-8RNJVV&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Day to Day Responsive Maintenance and Term Servicing Work of Fire Extinguishers at ESCC Non-school and Schools Properties County Wide.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various schools and non-school buildings within East Sussex.
NUTS code UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The scope of the contract is the provision of day to day responsive maintenance and term servicing works (including out of hours) of Fire Extinguishers at ESCC sites covering:
— fire blankets,
— hose reels,
— sprinkler systems,
— water, foam, CO2, wet chemical & dry powder fire extinguishers.
The contractor will be expected to be able to deliver all reactive and servicing requirements related to ESCC Fire Extinguishers.

II.1.6)Common procurement vocabulary (CPV)

35111300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: 1 Year Extension
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is anticipated that the contract may be awarded to a company with seperate legal identity. Joint ventures or consortium or group bids must make clear the status shares and state of all the partners involved in the legal identity with whom it is proposed the Council would contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor and its supply chain may be required to actively paticipate in the acheivment of social and/or environmental policy objectives relating to recruitment and training supply chain iniatives. Accordingly, certain of the contract performance conditions may relate to social and environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification (‘PQQ’) available from the South East Business Portal. To download the PQQ follow the internet link in point I.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the prequalification (‘PQQ’) available from the South East Business Portal. To download the PQQ follow the internet link in point I.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the prequalification (‘PQQ’) available from the South East Business Portal. To download the PQQ follow the internet link in point I.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As set out in the pre qualification questionnaire which is available from the South East Business Portal. To download the PQQ follow the internet link in point I.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

7548

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2012
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2012 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.5.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract is for 3 years, with an option in favour of ESCC to extend for 1 year. ESCC reserves the right not to award any contract as a result of this invitation to tender, and reserves the right to cancel this invitation to tender at any stage. ESCC will not pay any costs incurred by any tenderer or potential tenderer in connection with this invitation to tender.
To download the PQQ follow the internet link in point I.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Sussex County Council
County Hall, St Annes Crescent
BN7 1UE Lewes
UNITED KINGDOM
E-mail: alison.leitch@eastsussex.gov.uk
Telephone: +44 1273481959
Fax: +44 1273483496

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 (Information about contract award procedures), 32A (Standstill period), and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.2.2012