Fire Fighting Vehicles Support

Fire Fighting Vehicles Support

Provision of In-Service Support for Fire Fighting Vehicles.

UK-Telford: Firefighting vehicles

2013/S 058-095946

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Support Group (DSG), DSG Support Group
DSG Land Supply Business Unit, Building B15, MOD Donnington
For the attention of: Niki Nye
TF2 8JT Telford
UNITED KINGDOM
Telephone: +44 1952673906
E-mail: niki.nye@dsg.mod.uk
Fax: +44 1952673865

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of In-Service Support for Fire Fighting Vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG21

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 200 000,00 GBP

II.1.5)Short description of the contract or purchase(s):

Firefighting vehicles. Fire Fighting Vehicles In-Service Support.
The Authority has a potential requirement for the provision of In-Service Support for MOD Fire Fighting Vehicles. It is the Authorities intention to award a Multi-Contractor Framework Agreement, where approved Contractors shall be chosen to carry out the required tasks. In the event of competing individual tasks, the Contractors quotations shall be assessed on overall value for Defence.
The Ministry of Defence owns and operates a number of Fire Fighting Vehicles (FFVs) which provide fire fighting and crash rescue capability in the UK and Overseas in support of Operations.
The vehicles are operated and maintained by Defence Fire & Rescue Management Organisation (DFRMO) and Military personnel however contractors who can demonstrate specialist mechanical and electrical knowledge of these FFVs and their systems are required to assist in the support of repair and maintenance of this capability.
The vehicles currently within the MoD Fire Fighting Vehicle fleet are:
Major Foam Vehicle 2 (MFV2) – Airfield Fire Fighting Vehicle x 77 including 10 Florian
Rapid Intervention Vehicle (RIV) – Airfield Fire Fighting Vehicle x 77
Volvo Saxon – Domestic Fire Appliance x 19
MAN Emergency One – Domestic Fire Appliance x 11
Various vehicle/trailer mounted Fire Express Systems
The support required includes, but is not limited to:
1. On-Site Routine vehicle servicing
The contractor is require to provide a suitably qualified technician and necessary components to perform routine 6,12 or 24 monthly vehicle servicing to the nominated vehicle at the specified military location. The contractor is required to provide all the necessary tools and equipment to carry out this tasking. Routinely a minimum of 2 weeks notice of the requirement will be given by the Authority and service date will be by mutual agreement.
2. On-Site Vehicle breakdown and repair
The contractor is required to provide a suitably qualified technician, spares and all the necessary tools and equipment to carry out the requirement within an agreed timescale. Routinely the repair would be required within 24 hours of notification, if due to lead times on component spares or the inability to carry out the repair at the MoD unit due to lack of facilities appropriate timescales and movement of vehicle to contractor’s workshop may be agreed by mutual consent. Occasionally there may be a requirement for overseas travel.
3. On-site Vehicle Equipment Service and Repair.
The contractor is required to provide a suitably qualified technician, spares and all the necessary tools and equipment to carry out Webasto & Eberspacher heater servicing and repair, On-Board Godiva Water Pump service and repair, Foam Mix system service and calibration and Light Portable Pump (LPP) servicing and repair within an agreed timescales. Occasionally there may be a requirement for overseas travel.
4. Dry Powder Servicing and Certification
The contractor is required to provide a suitably qualified technician, spares and all the necessary tools and equipment to carry out the dry powder servicing and certification within an agreed timescale. Routinely 1 month would be given. Occasionally there may be a requirement for overseas travel to none Ops locations.
5. Bodywork, Paint, Corrosion, Mechanical System Repair and Vehicle Modification
The contractor is required to provide suitable workshop facilities to carry out Bodywork, Paint, Corrosion & Mechanical Vehicle and Fire Pump System repair and modification to agreed specification within an agreed timescale.
6. Post Design Services (PDS)
The contractor will be required to provide technical advice including design and engineering support on vehicle workshop manuals, component obsolescence, system requirement, safety related issues as required.
The successful Contractor(s) will be required to Overhaul/Repair Articles as per OEM Specification. The successful Contractor(s) will be to be able to supply, as necessary certain major components, in addition to the overhaul process, where found to be missing or unserviceable due to the nature of usage by the MOD customer.
The Authority may wish to conduct a pre-qualification exercise to assist in the down selection of prospective Tenderers. Only those companies who can demonstrate a sufficient level of competence, experience and resources against the Authority’s pre-qualification criteria will be invited to tender. It should be noted that the AWARD software package may be used as part of the pre-qualification/tender evaluation process.
QA Standards or equivalent: The Contractor shall hold and maintain a certification to BS EN ISO 9001:2000/2008, issued by an accredited certification body.
Interested parties should submit their Expression of Interest for this requirement to:
Mr Niki Nye, GSG Procurement Officer, DSG Land Supply, Bldg B15, MOD Donnington, Telford, Shropshire, TF2 8JT (Email:niki.nye@dsg.mod.uk) and as a minimum should supply the following :

(i) Evidence of current ISO accreditation including the scope of requirement.
(ii) Demonstration of access to genuine OEM Parts
Please note that the Authority reserves the right to exclude any potential suppliers whose ISO accreditation does not cover the scope of the Authorities requirement.
Expressions of Interest should not exceed 2 A4 pages.
Please note that late expressions will not be considered, nor will expressions where no ISO Certificate with appropriate scope is provided.
The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgement of the potential supplier.

II.1.6)Common procurement vocabulary (CPV)

34144210

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: In addition to the 3 year proposed duration any resulting Contract(s) will have options to extend for up to a further 2 year period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Shall be detailed within any subsequent Pre-Qualification Questionnaire (PPQ) or Tender Documentation.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
Shall be detailed within any subsequent Pre-Qualification Questionnaire (PPQ) or Tender Documentation.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LSBU7/0116.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU:
This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2013320-DCB-4671953.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group (DSG), DSG Support Group
Land Supply Business Unit, Building B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: niki.nye@dsg.mod.uk
Telephone: +44 1952673906

Body responsible for mediation procedures

Defence Support Group (DSG), DSG Support Group
DSG Land Supply Business Unit, Building B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: niki.nye@dsg.mod.uk
Telephone: +44 1952673906

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group (DSG), DSG Support Group
DSG Land Supply Business Unit, Building B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: niki.nye@dsg.mod.uk
Telephone: +44 1952673906

VI.5)Date of dispatch of this notice:

20.3.2013
Requirement for Fire Fighting Vehicles