Fire Hydrants Inspection

Fire Hydrants Inspection

It is proposed to offer an initial 4 year contract (with the option to extend for further period(s) of up to a further 5 years thus giving a maximum 9 year potential total contract period) for the regular inspection and maintenance of approximately 2000 Fire Hydrants per annum.

UK-Shrewsbury: Repair and maintenance services of firefighting equipment

2013/S 088-150022

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shropshire and Wrekin Fire Authority
Shirehall, Abbey Foregate
For the attention of: Nigel Denton, Procurement Manager
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743253910

Internet address(es):

General address of the contracting authority: www.Shropshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Democratic Services Manager, Shropshire Council
Shirehall, Abbey Foregate
For the attention of: Democratic Services Manager, Legal & Democratic Services
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
Fax: +44 1743253910

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SFRS 2013 A – The inspection and maintenance of Fire Hydrants.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Shropshire.
NUTS code UKG22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Shropshire & Wrekin Fire Authority (SWFA) are responsible for the management of approximately 8,000 operational Fire Hydrants (FH’s) throughout the county of Shropshire. It is proposed to offer an initial 4 year contract (with the option to extend for further period(s) of up to a further 5 years thus giving a maximum 9 year potential total contract period) for the regular inspection and maintenance of approximately 2000 Fire Hydrants per annum. In addition to the inspection and maintenance, the contractor will be expected to provide SWFA with appropriate technical resource, and assist on in a variety of other areas involving Fire Hydrant management. It is believed that the the Transfer of Undertakings (Protection of Employment) Regulations 2006, the Transfer of Employment (Pension Protection Regulations 2005) may apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

50413200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 080 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2013. Completion 31.8.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

see tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

see tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Enterprises wishing to be included in the tender process must request a tender pack by emailing procurement@shropshire.gov.uk quoting reference SFRS 2013 A

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in Tender Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SFRS 2013 A
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.6.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 18.6.2013
Place:

Shirehall, Abbey Foregate, Shrewsbury.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 9 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The deadline for the return of tenders will be 12 noon, 18 June 2013 and tenderers must maintain their tenders for a minimum 3 month period from this date. The Contracting Authority reserves the right not to award a contract or to award any variant option.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see V1.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calender day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
VI.4.3)Service from which information about the lodging of appeals may be obtained

See V1.4.2 above

VI.5)Date of dispatch of this notice:3.5.2013